Accounts Payable Specialist

Job Description

Job Description

Proponent is the world’s largest independent, employee-owned distributor of aircraft parts, serving customers worldwide. With more than 600 employees across 14 global locations, we take pride in helping keep thousands of aircraft flying safely and efficiently every day. For over 50 years, we’ve built the systems, relationships, and expertise that aviation relies on, from responsive quoting and on-time shipments to data-driven improvements that reduce turnaround time and cost. As a 100% employee-owned company, everyone at Proponent is an owner, which means we share responsibility for our success, look out for one another, and bring dedication and creativity to aviation logistics. Guided by our core values, empathy, intelligence, agility and integrity, we work as a trusted partner to keep aircraft in service and customers moving forward. At Proponent, you’ll join a global team committed to doing things right and supporting each other, helping keep aircraft flying and the world connected.

Account Payable Specialist 

Job Summary: 

The Accounts Payable Specialist is responsible for the accurate and timely processing of domestic and international invoices in a high-volume, multinational distribution environment. This role ensures compliance with company policies, vendor agreements, and accounting standards while maintaining strong relationships with suppliers, freight carriers, and internal business partners. The ideal candidate is detail-oriented, highly organized, and experienced in managing complex invoice workflows and resolving discrepancies.

Job Responsibilities: 

• Process high-volume accounts payable transactions, including PO and non-PO invoices.
• Review, verify, and enter vendor invoices accurately and timely into the ERP system.
• Audit and process freight invoices from carriers, logistics providers, and freight brokers.
• Match freight invoices to bills of lading, proofs of delivery, carrier contracts, purchase orders, and receiving documentation.
• Investigate and resolve pricing discrepancies, overcharges, duplicate invoices, freight claims, and other billing issues.
• Code invoices to appropriate general ledger accounts, cost centers, and departments.
• Prepare and process weekly payment runs including ACH, wire transfers, checks, and international payments.
• Reconcile vendor statements and resolve outstanding items in a timely manner.
• Monitor AP aging and follow up on unresolved invoices and debit balances.
• Support internal and external audits by providing documentation and analysis as requested.
• Ensure compliance with company policies and internal controls.
• Collaborate with Purchasing, Logistics, Receiving, Operations, and Finance teams to resolve invoice and payment issues.
• Identify opportunities to improve AP processes, increase efficiencies, and reduce processing costs.

Qualifications/Requirements:  

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3+ years of Accounts Payable experience in a high-volume distribution, manufacturing, or logistics environment.
• Experience processing freight and transportation invoices is highly preferred.
• Knowledge of three-way matching, invoice auditing, and account reconciliation processes.
• Experience with the ERP system Infor SX.e preferred.
• Proficient in Microsoft Excel, including VLOOKUP/XLOOKUP, pivot tables, and data analysis.
• Experience working with international vendors and multiple currencies preferred.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication skills and ability to work effectively across departments.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.

Requirements for Success: 

• Attention to Detail
• Invoice Auditing and Reconciliation
• Freight Payables Management
• Vendor Relationship Management
• Problem Resolution
• Time Management
• Process Improvement
• Internal Controls Compliance
• Teamwork and Collaboration

Benefits and Perks of joining the team: 

• Medical, Dental, and Vision plan options
• Employee Stock Ownership Plan
  401k Plan
• Vacation, Sick, and Holidays
• Good work-life balance
• WFH Hybrid available for most positions

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