Accounts Payable Specialist - Hybrid

Job Description

Job Description

Description:

SUMMARY:

The Accounts Payable Specialist is responsible for prompt and accurate processing and accounting of vendor invoices in accordance with company policies and procedures. The Accounts Payable Specialist also provides day-to-day support to the Accounting/Finance department, including handling incoming department mail, email, office supply inventories, and other clerical duties as assigned.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Sets up invoices in current Accounting System, assisting with payment posting and Rent Rolls.
• Audits and verifies applicable supporting documents before processing invoices. 
• Answers vendor, employee, and contractor payment inquiries. 
• Verifies proper GL coding for all invoices being processed.
• Performs filing and maintains organized files and records according to company process.
• Reviews and audits employee expense reports for accuracy.  
• Receives, opens, sorts, distributes and picks up accounting mail. 
• Sorts, scans and uploads vendor invoices into Tipalti.
• Cultivates vendor relationships to ensure accurate invoices collection and payment. 
• Orders stock and maintains inventory of office supplies.
• Processes outgoing checks for US Mail and pick up.
• Maintains an appropriate professional appearance and demeanor in accordance with Company policies.  
• Keep commitments and keep direct supervisor informed of work progress, timetables, and issues.
• Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices).
• Other related duties as assigned by management.

QUALIFICATIONS:

REQUIRED:

• At least one or more years of related work experience. Equivalent to high school diploma or general education degree (GED). 

DESIRABLE:

• Associates or Bachelor’s Degree in Accounting or Finance.  
• Knowledge of Word and Excel.  
• Knowledge of Care Cloud application.  
• Experience in the Ophthalmic industry.  

CERTIFICATES/LICENSES/REGISTRATIONS:

• N/A.

KNOWLEDGE/SKILLS/ABILITIES/TALENTS:

• Working knowledge of explanation of benefits (EOBs), electronic fund transfers (EFTs) and electronic remittance advices (ERAs).
• Strong typing and data entry skills by touch; 10-key skills by touch. 
• Results Oriented (Energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results).
• Ability to work independently and within a team environment.
• Customer Service Advocate (flexible and adaptive; empathetic; passionate; ethical).
• Detailed; organized and structured; comprehensive knowledge of all operational processes; computer proficient.
• Ability to respond to common inquiries from customers, staff, vendors, or other members of the community.
• Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure; ability to interpret and apply policies and procedures.
• Must address others professionally and respectfully by actions, words and deeds.
• Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature.    
• Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work.
• Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate. 
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, keyboard, to finger, handle, or feel, reach with hands and arms, see, talk and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch. 
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment.

All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.