Administrative Secretary III - Confidential - Sheriff's Office (County Promotional Only)

The County of San Mateo Sheriff's Office is seeking a highly motivated individual with strong administrative and interpersonal skills for the position of Administrative Secretary III – Confidential. Position Overview This role provides high‑level administrative support to the Executive Team and the Professional Standards Bureau, and other management staff. The incumbent must deliver exceptional customer service, both internally and to the public, maintain meticulous attention to detail, and handle multiple tasks simultaneously with discretion. Key Responsibilities Provide comprehensive administrative and operational support to executive leadership, managing calendars, scheduling meetings, arranging travel, processing reimbursements, and handling correspondence. Act as liaison between the Office and elected officials, community leaders, Sheriff’s Office employees, and the public. Coordinate meetings and events, including agenda preparation, minutes, refreshments, and material distribution. Maintain office supplies and perform related duties as assigned. Utilize advanced proficiency in the Microsoft Office suite (Word, Excel, PowerPoint) to create polished documents and presentations. Ensure confidentiality and discretion regarding sensitive information. Resolve routine administrative issues independently, escalating complex matters when required. Required Experience & Qualifications Two years in an executive‑level administrative support role or equivalent experience with demonstrated success supporting executive leadership. Demonstrated proficiency in Microsoft Office and other office software tools. Strong organizational skills, ability to prioritize competing tasks, and maintain accuracy under tight deadlines. Effective oral and written communication, including drafting correspondence and proofreading. Discretion, judgment, initiative, and the ability to anticipate executive needs. Interpersonal skills for interacting with colleagues, clients, and external stakeholders. Knowledge & Skills Standard office administrative and secretarial practices, including filing, business letter writing, and document management. Operation of common office equipment and software. English usage: spelling, grammar, punctuation, and vocabulary. Business arithmetic, record‑keeping principles, and basic budgeting. Basic supervisory and training skills. Eligibility Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1,040 hours) of continuous service in a classified regular, probationary, or extra‑help/limited term position prior to the final filing date may apply. EEO Statement The County of San Mateo is an equal‑opportunity employer committed to fostering diversity, equity, and inclusion at all levels. #J-18808-Ljbffr County of San Mateo