Administrative Associate (Salary)

Administrative Associate (Salary) Position within the Department of Asian Studies. Office located at UT MAIN CAMPUS. Job Details Department: Department of Asian Studies Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt Earliest Start Date: Jul 06, 2026 Position Duration: Expected to Continue Location: UT MAIN CAMPUS Purpose The Administrative Associate supports the administrative operations of the Department of Asian Studies by coordinating office functions; assisting with financial and personnel processes; maintaining records and documentation; supporting events and programs; and providing general operational support. This role works closely with department, college, and university partners to ensure compliance with university procedures, maintain efficient and organized workflows, and support the successful implementation of departmental initiatives. Responsibilities Office Management: Coordinate daily activities at the front desk. Respond to routine inquiries from students, parents, faculty, staff, and the public by researching issues and escalating more complex matters as appropriate. Troubleshoot customer inquiries, issues, and complaints, including follow-up as needed. Process all incoming and outgoing mail and package deliveries. Maintain the departmental directory, internal directories, and mailboxes. Ensure the office remains accessible and functional by maintaining organized filing systems (both paper and digital), adequate supplies, and properly operating facilities and equipment. Purchase necessary items through various systems and suppliers. Process service and work‑related requests. Coordinate projects and assignments for student workers. Event Coordination: Manage room reservations for events and meetings and prepare spaces accordingly. Develop and distribute flyers and announcements. Coordinate departmental seminars, conferences, graduation events, and other special programs from planning through execution. Provide administrative support to center directors. Arrange logistics for visitors and guest speakers in coordination with departmental colleagues. Department Support: Provide administrative support to the department manager. Maintain departmental websites and other digital platforms. Support assigned work processes by maintaining documentation, assisting with updates to process materials, and participating in training efforts. Assist with document management, recordkeeping, and report preparation. Actively participate in meetings, trainings, and presentations. Provide support for scholarship and honors programs. Other duties as assigned. Required Qualifications Bachelor’s degree with at least one year of experience at the Administrative Assistant level or a high school diploma with at least 5 years of clerical experience. Demonstrated proficiency in oral and written communication, excellent organizational skills, and a high level of accuracy and attention to detail. Proficiency in Microsoft Office programs. Ability to assess workload, prioritize tasks, and meet deadlines to manage concurrent projects for multiple areas with accuracy. Ability to learn quickly and be flexible. Ability to undertake and complete tasks with minimal supervision and exhibit individual initiative in meeting the functions of the position. Experience taking ownership of projects and seeing them through to completion. Able to work under pressure and accept supervision. Regular and punctual attendance. Preferred Qualifications Bachelor's degree and 3 years of administrative experience. High accuracy in spelling, punctuation, grammar, and proofreading. One or more years of purchasing experience with a corporate credit card. More than three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary. Demonstrated ability to learn quickly and excel. Experience in governmental or commercial accounting and budgets. Familiar with UT Austin's policies and procedures. Salary $46,899.00 Working Conditions Standard office environment Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional evenings and weekends may be required Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Background Checks A criminal history background check will be required for finalists under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr The University of Texas at Austin