Accounting Assistant

Job Description

Job Description

Description:

As the Accounting Assistant, you will be asked to support the Financial Controller with day-to-day accounting functions, including accounts payable, accounts receivable, and financial recordkeeping. The Accounting Assistant reports to the Financial Controller (or assigned AP/AR Clerk) and is responsible for the accurate and timely processing of financial transactions and reports. 

Specific responsibilities may include: 

• Assist with accounts payable functions, including matching POs to work orders and invoices. 
• Assist with accounts receivable functions, including verifying work orders to generate customer invoices. 
• Maintain vendor and customer files and records. 
• Assist in month-end and year-end closing processes. 
• Assist in reconciling credit card and fuel card statements. 
• Maintain organized and accurate financial records. 
• Assist in preparing financial reports and summaries as requested by the Financial Controller. 
• Support internal and external audits by providing requested documentation. 
• Support and participate in the organization’s Continual Improvement Program to conform to API Q2 requirements by complying with the Quality Policy and procedures and meeting Quality Objectives. 
• Other duties as assigned. 

Requirements:

• High school diploma or equivalent education; associate degree in accounting or finance preferred. 

Experience

• 1-3 years of experience in accounting, bookkeeping, or related administrative roles. 
• Experience working with Microsoft Office. 
• Basic understanding of AP/AR processes. 

Knowledge and Skills

• Attention to detail and a high degree of accuracy. 
• Basic reading comprehension and writing skills are required. 
• Basic computer skills are preferred. 
• Ability to work and communicate well with customers and employees. 

Physical and Safety Requirements  

• Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions. 
• Sitting, bending, standing, walking, 8+ hours per day. 
• Able to lift 10+ lbs. 
• Must comply with any safety or PPE requirements. 

Others

• Attention to detail. 
• Produce error-free work. 
• Deadline-oriented. 
• Make sure that customer requests come first. 
• Self-starter who thinks of innovative, faster ways to accomplish tasks. 
• Work with minimal supervision. 
• Flexible and able to adapt to our dynamic environment.