Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining organized financial records, and supporting month-end close activities. This role collaborates with internal departments and external vendors to resolve discrepancies, improve processes, and ensure compliance with company policies and accounting standards.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding and approval in accordance with company policies.

• Review and validate invoice details, including pricing, quantities, payment terms, taxes, and supporting documentation.

• Perform invoice matching and research discrepancies by partnering with internal stakeholders to resolve issues in a timely manner.

• Prepare and process vendor payments through various payment methods, including ACH, check, and wire transfers.

• Maintain accurate vendor records, including payment terms, tax documentation, remittance information, and contact details.

• Respond to vendor inquiries and internal requests regarding invoice status, payments, credits, and account balances.

• Assist with account reconciliations, accruals, and month-end closing activities.

• Support audit requests by providing documentation and maintaining complete and organized records.

• Monitor outstanding invoices and ensure payments are processed according to company deadlines and contractual obligations.

• Identify process improvement opportunities to enhance efficiency, accuracy, and internal controls within the accounts payable function.

• Collaborate with cross-functional teams including Finance, Procurement, Operations, and other business units as needed.

• Perform other related duties and special projects as assigned.

Essential Skills

• Proficiency in ERP systems.

• Strong knowledge of accounts payable and three-way match processes.

• Experience in invoice processing, accounting, and data entry.

• Familiarity with purchase orders, invoicing, and payable processes.

• Proficiency in Microsoft Office, particularly Excel with pivot tables.

• Experience in finance and accounts payable/receivable.

• Minimum of 4 years of accounts payable experience.

• Degree in Accounting or Finance.

Additional Skills & Qualifications

• Strong analytical and problem-solving skills.

• Excellent communication and organizational abilities.

• Ability to identify and implement process improvements.

Work Environment

The role operates Monday through Thursday from 8 AM to 5 PM and on Fridays from 8 AM to 4 PM. The position is based in a supply chain office located within a manufacturing floor and involves working as part of a team of five people. The Accounts Payable Specialist will lead the team and sit at the reception desk, checking in people and fielding incoming calls. The company offers an inviting work culture with tenured staff, weekly ice cream socials, annual team picnics, and events. They also offer a 3% match on 401k and provide a fully paid last week in December.

Job Type & Location

This is a Contract to Hire position based out of Stony Point, NY.

Pay and Benefits

The pay range for this position is $26.44 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stony Point,NY.

Application Deadline

This position is anticipated to close on Jul 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.