Transactional Senior Practice Assistant

Summary:

This individual performs a variety of secretarial and administrative duties for two or more HOA attorneys while also accepting advanced legal support projects on behalf of the Transactional Department.

Essential Responsibilities:

• Perform miscellaneous administrative tasks such as emailing, calendaring, word processing, filing and copying, and minor research.

• Prepare and proofread correspondence, pleadings, memos and other types of documents from written and/or oral drafts from the attorneys.

• File legal documents with courts and other appropriate entities.

• Answer client telephone calls and take messages for attorneys.

• Maintain calendar and deadline reminder systems and utilize master calendar system for attorneys. Make appointments for attorney.

• Receive clients and visitors and maintain good public relations with clients.

• Edit monthly invoices to clients.

Maintain Standard Operating Procedure for Transactional Department, including editing as approved by and bringing non-compliance to the attention of the Transactional Department Head.

• Accepts advanced legal support projects from all attorneys in the Transactional Department.

• Acts as point for all other Transactional Legal Assistants regarding Department protocol, best practices, and acts as backup for other Legal Assistants as necessary.

• Consistent and on-time attendance is required.

Qualifications and Skills:

• Ability to read and write in order to proof and perform minor legal editing (e.g., punctuation, grammar, typographical, spelling) of routine law office correspondence and legal matters.

Perform non-complex arithmetic calculations on forms and documents and maintain records and filing systems at a level normally acquired through completion of high school or equivalent.

• At least 8 years’ experience in law office environment, preferably supporting Shareholders and Partners.

• Microsoft Office Outlook, Word, and Excel experience required.

• TABS, PracticeMaster, NetDocuments or other similar billing, case management, and document management systems experience preferred.

• Ability to organize/prioritize numerous tasks and complete them under time constraints. • Interpersonal skills necessary in order to communicate with a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact.

Attention to detail.

• Ability to search the internet and public databases.

• English Proficiency- speaking, reading, and writing. ADA:

• Must be able to remain in a stationary position for long periods of time.

• Must be able to focus on a computer screen for multiple hours at a time.

• Must be able to lift more than ten pounds.