House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)

Location: San Jose, CA 95126

Employment Type: Part-time (15–20 hours per week)

Proposed Schedule:

Monday–Friday, approximately 10:00 AM–2:00 PM (late morning through early afternoon), with flexibility for occasional late afternoons (e.g., activity pickups) and 1–2 evenings per month for date-night childcare. Occasional weekend or overnight coverage may be requested in advance when mom is on call for the hospital or if parents are traveling.

Proposed Start Date:

ASAP

Compensation:

$35–40/hour, based on experience

Requirement

• Can maintain a smoke-free environment
• Has reliable transportation (family car available for errands/child transport)
• Up to date on vaccinations (COVID & flu included)
• Flexibility for occasional evenings, weekends, or overnight coverage
• Please note: If moving forward with this role, a background check is required 

About Our Family

We are a warm, active family of four seeking steady support to help keep our home and routines running smoothly. Both parents work full-time —as a physician with a full schedule and in tech with frequent travel. Our two children, ages 6 and 3, are active, curious, and playful. They both enjoy time outdoors and love creative activities like art, science projects, and exploring new things. They also participate in after school activities such as swimming.

We're seeking a proactive, kind, and highly organized partner to help keep our home running smoothly, help with home systems, and to occasionally lend a hand with the kids. Our ideal candidate is calm, creative, and takes initiative — someone who sees what needs to be done, communicates clearly, and brings structure and care to the home environment. We value reliability, autonomy, and long-term collaboration. We want someone we can trust, be in partnership with, and who can be a reliable support person for our family. Ideally, you have a background in childhood education or experience with childcare. 

Key Responsibilities

Household Management & Organization

• Maintain daily tidiness throughout the home and reset key areas (kitchen, playroom, family spaces).
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, sweeping under the table
• Create and maintain household systems (e.g., closets, storage, pantry, toy organization, etc.)
• Conduct seasonal swaps (clothing, décor, bedding) and prepare donations/pickups.
• Ensure spaces are prepped for weekly cleaning services.
• Oversee family and household calendars; help ensure smooth transitions for weekly activities.
• Support general home maintenance (changing filters, light bulbs, etc.) and help coordinate vendors for seasonal tasks (e.g., irrigation, HVAC, pruning).

Inventory & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prep healthy, balanced meals for adults and kids (2–3 dinners per week).
• Prep items for school lunches (e.g., cut fruit, pack snacks).
• Grocery shop for fresh ingredients, pantry staples, and meal-related items.
• Follow family preferences: veggie-forward, plant-based, balanced meals (protein, veggie, carb).
• Clean/ reset kitchen and keep tidy and organized after meal prep.

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry.
• Keep laundry areas tidy and well-stocked with supplies

Vendor & Property Oversight

• Track monthly/quarterly/yearly home upkeep tasks and assist in scheduling vendors

Family & Child Support

• Help with occasional school/activity pickups (2–4x/month).
• Provide light childcare and play supervision (arts & crafts, outdoor play, creative activities).
• Offer back-up childcare coverage during hospital call nights or travel weeks (approximately 1x/month).
• Assist with 1–2 date nights per month and occasional overnight stays with advance notice.

Deep Cleaning & Household Projects

• Periodic deep cleaning of fridge, oven, and other high-use areas.
• Help refresh and organize spaces such as the mudroom, garage, or special rooms.
• Support special projects like photo framing, seasonal decorations, or fruit harvesting from family trees.

Administrative & Personal Assistant Support

• Help manage calendars and reminders (appointments, school schedules, activity schedules, helping to coordinate playdates).
• Support travel and logistics planning.
• Research local activities, camps, or weekend ideas for family fun.
• Assist with coordination of events, appointments, and guest prep

The Ideal Candidate

You are warm, organized, and proactive — a true partner in creating order and calm for a busy household. You bring initiative, creativity, and flexibility to your work and genuinely enjoy helping families thrive. You are reliable, communicative and comfortable balancing both household systems and light family support. You're comfortable working with kids and being active with them and can flex between managing household tasks and family logistics.

You take ownership of your work, communicate clearly, and enjoy autonomy while being collaborative. You're proactive about finding solutions, dependable, and steady — someone who helps our household run more smoothly so that we can focus on quality time as a family.

How to Apply

If you are interested in being an integral part of a family and household please apply by submitting:

• A brief letter introducing yourself and sharing why you'd be a great fit for our family
• Your updated resume
• Three professional references with contact information

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