Rental Coordinator/Administrative Assistant

Job Description

Job Description

Job Overview
We are seeking a dynamic and highly organized Rental Coordinator/Administrative Assistant to join our team! This role is essential in ensuring smooth rental operations and providing exceptional administrative support. We rent, sell, and service all kinds of construction equipment and related materials. You will be the first point of contact for clients and visitors, managing rental inquiries, invoicing customers and collecting payments, coordinating appointments, and maintaining accurate records. Your proactive approach and excellent communication skills will help foster positive relationships with clients, vendors, and team members.

Duties

• Manage rental inquiries via multi-line phone systems, email, and in-person interactions with professionalism and enthusiasm
• Invoicing customers, collecting payments, maintain organized files and records through filing systems, data entry, and digital document management using Universal Accounting Software and Microsoft Office
• Provide exceptional customer support by addressing client questions promptly and courteously
• Oversee front desk responsibilities including greeting visitors, answering phones with proper phone etiquette, and managing multi-line phone systems efficiently
• Assist with office management tasks such as scheduling, proofreading documents, and supporting team members with clerical duties like typing, proofreading, and filing

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook)
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are a plus but not necessary
• Strong typing skills along with attention to detail for data entry and proofreading tasks is a plus
• Previous experience in customer service and ability to handle multiple tasks efficiently while maintaining professionalism under pressure
• Knowledge and experience with construction equipment a plus!

Join us to be part of a dedicated team where your organizational talents and proactive attitude will make a real difference! We value energetic individuals who thrive in a collaborative environment while delivering outstanding service. This is a paid opportunity designed to help you grow your administrative expertise while supporting our vibrant community.