Billing Specialist

Billing Specialist

The Billing Specialist supports a busy accounting team by accurately cross-matching billing data across multiple systems, resolving discrepancies, and ensuring correct pricing and tax coding for ready-mix concrete orders. This role offers a strong opportunity for someone with transactional accounting experience to deepen their billing expertise in a collaborative, mid-sized company environment that values critical thinking, flexibility, and professional growth.

Responsibilities

• Conduct thorough cross-matching of billing data between various systems to identify discrepancies, anomalies, and inconsistencies.
• Collaborate closely with internal teams to gather, reconcile, and verify billing information from multiple sources.
• Review sales tax codes on invoices to ensure accuracy and compliance with applicable requirements.
• Check pricing details and accurately enter information for ready-mix concrete orders into the appropriate systems.
• Work within the OnBase workflow to access, review, and manage electronic documents for specific customers.
• Use OnBase as an electronic file cabinet to retrieve, store, and organize billing-related documentation.
• Assist the Accounts Receivable (AR) team with billing inquiries, payment applications, and related tasks as needed.
• Support the Accounts Payable (AP) team with invoice processing and coding when required.
• Apply critical thinking to interpret billing codes, resolve data mismatches, and troubleshoot issues across systems.
• Maintain accurate and timely billing records to support month-end and ongoing accounting processes.
• Contribute to a positive team culture by communicating effectively and supporting colleagues during peak seasonal volume and staff absences.

Essential Skills

• At least 6 years of transactional accounting experience.
• At least 6 years of experience working in electronic or automated systems.
• Hands-on experience coding invoices and processing billing transactions.
• Practical experience with invoices, billing processes, and accounts payable activities.
• Strong attention to detail and accuracy when reviewing pricing, tax codes, and invoice data.
• Ability to work effectively in multiple systems and reconcile information from different sources.
• Solid critical thinking and problem-solving skills for analyzing discrepancies and anomalies.
• Strong collaboration and communication skills for working with internal teams.
• Ability to manage workload during busy seasonal periods while maintaining quality and accuracy.

Additional Skills & Qualifications

• Associate's degree in Accounting is preferred.
• Experience working with OnBase or similar electronic document management systems is beneficial.
• Comfort working with ready-mix concrete or construction-related billing is a plus.
• Interest in taking on additional responsibility as skills and knowledge grow.
• Willingness to learn new systems and processes in a mid-sized, team-oriented accounting department.

Work Environment

The role is based on-site in a modern, well-maintained office with large workspaces and a comfortable, professional setting. The position requires working in the office five days per week. Standard hours are approximately 8:00 a.m. to 5:00 p.m., with flexibility to start earlier or later as needed. The accounting team is mid-sized, with a small, focused billing group that collaborates closely and supports one another, especially during the busy summer season. The culture emphasizes a friendly team environment, flexibility with scheduling and time off, and opportunities to take on more responsibility for those who learn quickly and show initiative. Work is primarily computer-based, using electronic and automated systems, including an electronic document management platform.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saint Paul, MN.

Application Deadline

This position is anticipated to close on Jun 22, 2026.