Legal Secretary

Job Description

Insight Global is seeking a Professional Assistant to support the attorneys in the Corporate group of the Florida office of an AM 100 law firm. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.

Essential Functions

Demonstrate command of workflow; utilizing firm resources appropriately.

Utilize ServiceNow, the firm’s task tracking software, to manage assignments.

Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm’s document management system.

Prepare legal documents for e-Filing and filing via PACER.

Communicate directly and on behalf of attorney(s), including outside vendors.

Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.

Review proformas and edit bills according to client billing arrangement.

Enter, track, and coordinate new client/matter information.

Edit and coordinate client pitches with Marketing Department.

Maintain InterAction and/or Extranet data, keeping information current

Maintain electronic and paper files in accordance with firm guidelines.

Maintain and monitor attorney calendars and provide timely updates and reminders

Coordinate and/or book travel arrangements.

Prepare, track, and maintain attorney expenses in Chrome River.

Organize and coordinate conference calls and client meetings.

Perform other responsibilities as assigned.

Work additional hours as needed to fulfill job requirements.

Required Skills & Experience

-Candidates must have 5+ years of law firm experience as a legal secretary.

-Experience supporting attorneys in corporate M&A, real estate, and/or business litigation is a plus.

Compensation:

$40/hr to $45/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Employees in this role will enjoy a comprehensive benefits package starting on day one of

employment, including options for medical, dental, and vision insurance. Eligibility to enroll in

the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this

role will have access to paid sick leave and other paid time off benefits as required under the

applicable law of the worksite location.