Executive Assistant

Company Description PermCap (Permanens Capital) is an Outsourced Chief Investment Officer (OCIO) and Multi-Family Office serving endowments, foundations, faith-based institutions, and high-net-worth families since 2011. The firm’s partners bring multiple decades of direct investment experience and actively serve on boards of various non-profit organizations. PermCap provides clients with access to unique investment opportunities, a comprehensive investment program, and responsive, expert service. Clients benefit from the experience of an in-house investment officer supported by a fully staffed back office and asset class specialists. PermCap manages approximately $4.0B in assets, with offices in New York, NY, Charleston, SC, and San Diego, CA. Role Description The Executive Assistant role at PermCap is a full-time, on-site position based in Charleston, South Carolina. This role supports the CIO through calendar management, meeting coordination, travel arrangements, and preparation of agendas and materials. The Executive Assistant will handle expense reports, maintain organized records and files, and manage confidential information with discretion. Daily responsibilities include screening and directing communications, coordinating with internal and external stakeholders, and ensuring follow-through on action items. The role also involves general administrative support such as document preparation, data entry, office coordination, and assisting with special projects as needed. Qualifications Strong executive administrative assistance and executive support skills, with experience supporting senior leadership. Proficiency in administrative assistance tasks, including calendar management, meeting coordination, and document handling. Ability to prepare, track, and reconcile expense reports with attention to detail and accuracy. Excellent communication skills, both written and verbal, with a professional and client-focused demeanor. High level of organization, time management, and ability to prioritize multiple tasks in a fast-paced environment. Strong proficiency with office productivity tools (e.g., Microsoft Office or similar suites), including spreadsheets and presentations. Demonstrated discretion in handling sensitive information and maintaining confidentiality. Prior experience in financial services, investment management, or a similar professional environment is beneficial. Associate’s or Bachelor’s degree in Business, Communications, or a related field, or equivalent professional experience. #J-18808-Ljbffr