Accounts Payable Analyst I - Accounts Payable

Accounts Payable Analyst I

The Accounts Payable (AP) Analyst I, under the general direction of the Accounts Payable Supervisor, is responsible for assuring that all Health First's vendor accounts are current with satisfactory status, to ensure the delivery of goods and services for our organization and patients. The Accounts Payable Analyst I analyzes all routine applications for payment efficiencies, ensuring compliance with financial policies and procedures in accordance with accounts payable standards.

Primary Responsibilities:

1. Collaborates with Contract Management for purchase order invoices that require modification of pricing, quantity, and unit of measure issues. Generates system queries, to analyze all match exception errors are completed.
2. Validates expenditure accounts to accurately ensure the general ledger account coding, required receipts, and other prerequisites are provided.
3. Manages the Electronic Data Interchange (EDI) vendor process by assuring duplication of invoices is not paid. Analyze all EDI issues that are in Recycle status, to properly transmit invoices electronically into the general ledger account through PeopleSoft Financials.
4. Obtains proper authorization, to comply with the Health First Finance Policy, FN 01.35, for all offline invoices processed through Hyland OnBase, ensuring authorized signature and GL cost codes are provided.
5. Administers all Hyland OnBase pending invoices in AP Review. Invoices will require completion of the display coding form to transmit into the Enterprise Resource Planning (ERP) software system for payment.
6. Reconciles monthly vendor statements, to ensure all invoices, credits, and payments are received in a timely manner. Resolutions can include communication between vendors & purchasing, to resolve all outstanding issues.
7. Works with contract managers to reduce the number of repetitive match errors, caused by invalid contract pricing and item numbers.
8. Promotes and recruits vendors to an electronic payment process to include credit card and ACH payments that generate revenue for Health First rebate incentive programs.
9. Assists finance with year-end 1099 process. Responsible in obtaining vendor W9's to ensure accurate withholding information is current for 1099 mailing.
10. Acquires Internal Revenue Service (IRS) TIN matching and exclusion reports for new vendors as AP is responsible for submitting requests to finance for vendor setup in a timely manner. This process requires limited IRS web access to specific employees within accounts payable.
11. Resolves vendor requests and issues regarding invoices.

Work Experience:

Minimum Qualifications:

• Education: Associate's degree in Accounting or relevant field.
• Work Experience: Five (5) years' Accounts Payable experience.
• Licensure: None.
• Certification: None.
• Work Experience In Lieu of Education: High School Diploma and an additional two (2) years' Accounts Payable experience.
• Skills/Knowledge/Abilities:
• Proficient in Microsoft Office – Outlook, Word, Excel, PowerPoint.
• Problem-solving ability to make prompt and sound decisions.
• Demonstrates understanding of financial concepts, theories and applications to achieve goals and objectives.
• Oral, written and auditory ability.
• Relate well with all customers and peers.
• Ability to Manage multiple projects simultaneously, prioritize and meet deadlines.
• Demonstrates effectively handles stressful and dynamic work situations while contributing to a positive team environment and being able to work extended hours to meet deadlines and resolve problems.
• Ability to organize and prioritize workload to maintain an excellent credit rating with all Heath First vendors.

Preferred Qualifications:

• Education: Bachelor's degree in relevant field.
• Work Experience: Seven (7) years of Healthcare or Accounts Payable experience.
• Skills/Knowledge/Abilities:
• Basic knowledge of Healthcare topics and terminology.
• Expertise in utilizing PeopleSoft Financials, Hyland OnBase Unity Client, and Brainware Intelligent Capture Verifier.

Physical Requirements:

• Majority of time involves sitting or standing; occasional walking, bending, and stooping.
• Long periods of computer time or at workstation.
• Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
• May be exposed to inside environments with varied temperatures, air quality, lighting and/or low to moderate noise.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.

Benefits:

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.

Schedule: Full-Time

Shift Times: 8:00am to 4:30pm

Paygrade: PG-27