Executive Secretary

Salary : $33,000.00 - $45,000.00 Annually
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202400038
Office: AG - Auditor General`s Office
Opening Date: 06/01/2026
Closing Date: Continuous


General Summary


This is executive secretarial work that includes duties of an administrative nature.

Examples of Work Performed

• Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information.
• Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature.
• Types correspondence, memos, reports, and other administrative forms. May take dictation of confidential correspondence and official documents. Reviews all typed materials for grammar, punctuation, and content.
• Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls.
• Coordinates and assists in the preparation of special reports. Interprets rules, regulations, and policies; provides the information for the resolution of problems.
• Completes research assignments and projects as directed.
• Compiles and analyzes data for administrative decisions.
• Maintains files of office correspondence, research materials, and related information.
• Makes travel arrangements for staff and prepares travel vouchers.
• Maintains adequate office supplies for use by staff.
• Prepares local purchase orders and purchase requisitions.
• May direct and train secretarial and clerical employees in carrying out assignments.
• Performs other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of basic secretarial and office management skills.
• Knowledge of the legislative process.
• Knowledge of filing practices.
• Knowledge of personal computer programs.
• Skill in typing and in word processing.
• Ability to compose routine correspondence.
• Ability to independently carry out minor administrative functions and general office duties.
• Ability to organize files and other records.
• Ability to operate general office equipment.
• Ability to pay extreme attention to detail and review work for accuracy and quality of content.
• Ability to communicate effectively verbally and in writing and have strong interpersonal skills.
• Ability to handle confidential information.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to organize work, follow and interpret instructions.
• Ability to work cooperatively as a team member and to contribute to the effective internal functioning of the operation.
• Ability to train others.
• Ability to supervise people.

Minimum Qualifications


A high school diploma or its equivalent and two years of secretarial and/or clerical experience.


Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.


College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.


Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Special Requirement

Ability to type at a rate of 50 correct words per minute and to proficiently use Microsoft Word.
HEALTH INSURANCE
All employees can join a Preferred Provider Organization (PPO) plan or, depending upon county of residence or official headquarters, a Health Maintenance Organization (HMO) plan. Full-time employees pay a small monthly cost for individual or family coverage. Part-time employees pay the employee cost plus a prorated share of the employer cost.

DENTAL INSURANCE
All employees can join a dental insurance plan that provides individual or family coverage at no cost to full-time employees. Part-time employees pay a prorated share of the premium.

LIFE INSURANCE
All employees are eligible for straight term life insurance, with an accidental death and dismemberment benefit. All employees will have an automatic basic life insurance benefit of $25,000. This benefit is provided at no cost to full-time employees. Part-time employees pay a prorated share of the premium. Employees may purchase additional levels of term life insurance.

LONG-TERM DISABILITY INSURANCE
Group Long Term Disability Insurance is available at no cost to all employees who are employed a minimum of 25 hours per week.

SUPPLEMENTAL INSURANCE
Available supplemental insurance plans include cancer, intensive care, accident, disability, vision, dental, and hospitalization coverage.

PAID LEAVE AND HOLIDAYS

ANNUAL LEAVE
Full-time employees earn annual leave based on creditable service:

• Up to 5 years - 11 hours per month (16.5 workdays per year)
• 5 to 10 years - 13 hours per month (19.5 workdays per year)
• Over 10 years - 15 hours per month (22.5 workdays per year)

Part-time employees earn a prorated amount of annual leave based on the number of hours worked per month.

Unused annual leave balances, not to exceed 60 workdays, may be carried forward to succeeding years. Unused annual leave in excess of 60 workdays is transferred to the employee's sick leave balance at the end of each calendar year.

SICK LEAVE
Full-time employees earn 9 hours of sick leave per month or 13.5 workdays of sick leave each year. Part time employees earn a prorated amount of sick leave based on the number of hours worked per month. There is no limit to the number of sick leave days an employee may accumulate.

COMPENSATORY LEAVE
Compensatory leave may be earned for time worked in excess of the minimum work month hours. Employees may earn up to 200 hours of compensatory leave in a 12-month period.

PAID HOLIDAYS
New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the Friday after Thanksgiving, and Christmas Day are recognized as paid holidays. In addition, each employee may designate 1 day each calendar year as a personal holiday.

RETIREMENT
Employees, except for certain re-employed retirees, are members of the Florida Retirement System (FRS). Employees contribute, on a pretax basis, 3% of their base salary toward the monthly retirement cost and the Office pays the remainder. The FRS allows members to choose either the defined benefit plan or the defined contribution plan.

The FRS defined benefit plan is designed for longer-term employees who will be with the FRS most of their career. The employee is vested after completing 8 years of creditable service and, upon retirement, the plan pays a guaranteed monthly retirement benefit based on salary and service.

The FRS investment plan is a defined contribution program designed for employees who may leave the FRS before retirement. The benefit is based on how much money is contributed and how well that money grows over time. Members qualify for a benefit (i.e., are vested) after completing 1 year of creditable service with an FRS employer. The account is portable and the member decides how much risk to take by allocating the account balance among investment funds.

Additionally, the FRS offers free and personalized education resources to help members understand available options and prepare for retirement.

DEFERRED COMPENSATION PLAN
Employees may elect to designate a portion of their salary to a tax-deferred investment program. The State-administered Deferred Compensation Plan works to supplement FRS benefits. Available investments include fixed annuities, variable annuities, savings accounts, certificates of deposit, and mutual funds. The plan is administered in accordance with the Internal Revenue Code, Section 457.

FINANCIAL INCENTIVES FOR CPA, CISA, AND OTHER PROFESSIONAL EXAMINATIONS
We pay an annual salary increase of $2,400 to employees who pass the CPA examination, an annual salary increase of $1,800 to employees who pass the CISA and an annual salary increase of $1,008 to employees who pass the CISSP, CISM, CFE, or CFF examination. A maximum of two annual salary increases may be granted for passing certain combinations of these six examinations.

FLEXIBLE WORK SCHEDULES
We offer flexible work schedule options. Each full-time employee, with the approval of his or her supervisor, may choose an 8-hour workday that falls between the hours of 6:30 a.m. and 7:00 p.m., Monday through Friday. However, no workday may begin later than 9:30 a.m. and no workday may end earlier than 3:30 p.m.

CONTINUING PROFESSIONAL EDUCATION
We are dedicated to continuing professional education and provide a comprehensive training program at no cost to employees. Training provided to professional audit staff includes a minimum of 80 hours of specialized instruction every 2 years, meeting the continuing education and training requirements of Government Auditing Standards and the Florida State Board of Accountancy requirements for CPAs. Training provided to professional information technology staff includes 40 hours annually in areas related to IT systems and auditing.

UNIVERSITY AND COLLEGE COURSE TUITION WAIVERS
Full-time employees may apply, on a space-available basis, at a State university or college for up to 6 credit hours per term for which tuition and fees will be waived.

FLEXIBLE SPENDING ACCOUNTS
The Flexible Spending Accounts (FSA) program is available to active employees and has two types of reimbursements: Healthcare and Dependent Care. The program allows employees to have money deducted routinely from their paychecks for unreimbursed eligible expenses, and to shelter those funds from Federal income tax. Employees designate the annual amount to set aside into their account.