Executive Assistant to the Dean

Executive Assistant to the Dean Hiring Department: Education – Office of the Dean Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT Main Campus Job Details The College of Education at The University of Texas at Austin is a global leader in education, health, and sport. The department seeks a highly organized, professional, and experienced Executive Assistant to the Dean. This role provides executive‑level administrative, operational, communications, and project support to the Dean and the Office of the Dean, serving as the primary representative and liaison for college and university stakeholders. Purpose Coordinate complex scheduling, communications, meetings, travel, and confidential matters, prioritizing competing demands. Support the Dean in preparation for meetings, events, travel, and strategic initiatives. Provide operational leadership for key college meetings and events and supervise administrative staff within the Office of the Dean. Responsibilities Executive Support to the Dean – Manage a complex calendar, schedule meetings, prepare correspondence, presentations, briefing materials, and coordinate logistics and technology for the Dean’s engagements. Strategic Coordination and Project Support – Coordinate special projects, monitor progress, facilitate follow‑up activities, and elevate matters requiring executive attention. Meetings, Events, and College Convenings – Lead administrative and logistical planning for meetings, retreats, events, and other college convenings, including agenda development, materials preparation, communication coordination, logistics management, outcome documentation, and follow‑up tracking. Communications and Constituent Relations – Serve as primary point of contact for the Dean, representing the Dean’s office with professionalism and responsiveness, and coordinate communications with faculty, staff, students, alumni, donors, and external stakeholders. Dean's Office Operations and Staff Supervision – Supervise and coordinate the work of administrative staff, establish priorities, monitor workflow, provide coaching, and improve administrative processes. Other Related Duties as Assigned – Perform additional duties in support of the Dean, Office of the Dean, and college priorities. Knowledge, Skills, and Abilities Executive‑level judgment, discretion, and professionalism. Ability to anticipate needs, prioritize effectively, and manage multiple competing demands. Strong organizational, project coordination, and follow‑through skills. Excellent written, verbal, and interpersonal communication skills. Ability to build collaborative relationships with diverse stakeholders. Strong attention to detail and commitment to accuracy. Adaptability and sound decision‑making in a fast‑paced environment. Required Qualifications Bachelor’s degree or equivalent combination of education and relevant experience. Five years of progressively responsible experience providing administrative or executive support to senior leaders in a complex organization. Experience managing complex schedules, communications, meetings, and competing priorities. Experience handling confidential and sensitive information with discretion and professionalism. Experience coordinating meetings, events, and administrative processes involving multiple stakeholders. Excellent written and verbal communication skills. Advanced proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, calendaring systems). Preferred Qualifications Seven or more years of executive‑level administrative support experience. Experience supporting senior academic leaders or executives in a higher education environment. Experience preparing executive correspondence, presentations, briefing materials, and reports. Experience supervising staff and coordinating administrative operations. Knowledge of university policies, administrative systems, and travel/expense processes. Salary Range $85,000 plus depending on qualifications. Work Shift Standard 8 a.m.–5 p.m. May require occasional support for events, retreats, meetings, or convenings outside standard office routines. Working Conditions Standard office environment. Regular interaction with senior leadership, faculty, staff, students, alumni, donors, and external constituents. May require occasional support for events, retreats, meetings, or convenings outside standard office routines. Requires handling confidential and time‑sensitive information. Benefits Competitive health insurance, retirement plans, paid leave, LinkedIn Learning, conference opportunities, employee discount program, access to university libraries and museums, free rides on UT Shuttle and Austin CapMetro buses. Legal and Compliance Equal Opportunity Employer. The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Background checks: A criminal history background check will be required for finalists under consideration for this position. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and furnish acceptable documents to verify identity and authorization to work in the United States within the required timeframe. E‑Verify: The University uses E‑Verify to check work authorization for all new hires. #J-18808-Ljbffr