Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time

Administrative Coordinator provides day‑to‑day administrative support and coordinates the operations and resources of the support staff in the Executive Administrative suite. The employee independently plans and carries out assignments that are complex in nature, resolves frequent problems and conflicts that arise, and interprets policy as appropriate. Responsibilities Coordinate recruitment of management and staff positions and collaborate with Executive staff leadership on hiring decisions for administrative staff. Partner with senior management to define job roles and performance expectations for administrative staff; monitor workflow, provide performance feedback—including annual performance and client feedback— and administer assigned budgets. Organize work and assign duties to administrative staff to maximize departmental effectiveness and efficiencies. Establish and monitor scheduling of staff and ensure appropriate coverage for the Executive Administrative suite. Develop and manage office systems to provide a functional, cost‑effective working environment; anticipate potential system breakdowns or communication gaps and take corrective action. Recommend staff development opportunities and implement action plans to enhance team competency and performance. Coordinate office coverage and maintain high accessibility and support across the organization; approve staff time off, manage scheduling issues, and develop contingency plans for peak periods. Develop solutions to team projects and encourage collaboration, teamwork, and accountability to provide high levels of service to executives and visitors. Promote a team commitment to role‑model behavior aligned with hospital vision and values. Adhere to the policies and procedures of Stanford Health Care and contribute positively to departmental and hospital goals, pursuing continued self‑development. Education and Qualifications Associate’s degree from an accredited college or university. Minimum of 5 years of progressively responsible administrative, support, or office management experience, with at least 1 year of supervisory experience. Knowledge, Skills and Abilities Demonstrates excellent accuracy, attention to detail, and proofing skills; maintains confidentiality of sensitive information. Efficiently plans and organizes job responsibilities, making effective use of time. Interacts with clients in a manner that promotes a positive professional image and develops effective working relationships with staff and members of the community from diverse backgrounds. Communicates effectively (verbal, written, listening) with staff and community members; exhibits strong telephone etiquette. Demonstrates customer service skills and advanced proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint). Exhibits tact, diplomacy, courtesy, and discretion in written and oral communication. Self‑directed, assertive, and creative in problem‑solving and systems planning; works effectively in an environment with tight time demands and frequent interruptions. Manages and prioritizes multiple tasks, meets deadlines, and analyzes, plans, organizes and directs varied administrative functions independently. Licenses and Certifications None Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non‑discrimination in all employment practices. SHC does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, disability, or the perception of any of the above. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. Base Pay Scale Generally starting at $48.38 - $54.48 per hour. Salary will be determined based on factors such as internal equity, experience, education, specialty, and training. Location Stanford Health Care, United States of America #J-18808-Ljbffr LE0010 Stanford Health Care