Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations in Costa Mesa, California. This contract opportunity with potential for a permanent position is ideal for someone who is comfortable working on-site in a structured environment and can keep administrative activities running smoothly. The role calls for strong communication, attention to detail, and confidence using Microsoft Office tools to manage a wide range of office support tasks.

Responsibilities:
• Coordinate day-to-day administrative activities to help maintain an efficient and well-organized office environment.
• Prepare, format, and manage business documents, correspondence, and reports using Microsoft Office applications.
• Support scheduling, calendar coordination, and general office communication for internal teams and leadership.
• Maintain office records, track routine administrative tasks, and ensure information is organized and accessible.
• Monitor inventory levels and arrange for office supply purchases to keep the workplace properly stocked.
• Provide front-line administrative support by responding to requests, directing inquiries, and assisting with general office needs.
• Help uphold office procedures and administrative standards while supporting smooth daily operations.• At least 2 years of experience in an administrative or office support position.
• Proficiency with Microsoft Office Suite, including Office 365 applications.
• Demonstrated ability to manage multiple priorities with strong attention to accuracy and detail.
• Effective written and verbal communication skills in an office setting.
• Experience supporting administrative operations, document management, and office coordination.
• Ability to work on-site Monday through Friday in Costa Mesa, California.
• Strong organizational skills and a dependable, service-oriented approach to administrative support.