Office Manager/ Bookkeeper

Job Description

Job Description

We are looking for an experienced Office Manager/Bookkeeper to support the daily financial and administrative operations of a growing legal practice in Louisville, Kentucky. This position combines hands-on accounting work with office coordination, requiring someone who is organized, discreet, and comfortable handling sensitive financial information. The ideal candidate brings strong reconciliation skills, confidence working with high-value transactions, and a steady approach to supporting both staff and leadership.

Responsibilities:
• Oversee day-to-day bookkeeping activities, including processing payables, tracking receivables, and maintaining accurate financial records for operating expenses and vendor invoices.
• Perform detailed account reconciliations, with a strong focus on trust activity, settlement-related transactions, and accurate allocation of funds between clients, expenses, and firm accounts.
• Maintain the trust account ledger and ensure all disbursements and related documentation are recorded with precision and confidentiality.
• Coordinate payroll submission through Paychex for a 16-person team and verify employee pay data for accuracy before each payroll cycle.
• Record, review, and post monthly expenses in QuickBooks while supporting organized financial reporting and month-end close activities.
• Partner with the firm’s external accounting and tax advisors to provide documentation needed for month-end review and tax preparation.
• Manage office administration tasks such as purchasing supplies, monitoring inventory, and helping keep the workplace running efficiently.
• Support annual administrative processes, including malpractice insurance applications, employee benefit plan review with the broker, and planning quarterly team events.
• Track employee administrative records and assist with general HR-related coordination as needed.• Bachelor’s degree in any field is required.
• At least 5 years of experience in bookkeeping, office management, accounting, or a related administrative finance role.
• Hands-on experience with QuickBooks, including the ability to work within desktop-based accounting environments.
• Strong background in account reconciliation and financial recordkeeping, ideally involving high-dollar transaction activity.
• Familiarity with trust account management, legal settlement accounting, or similarly regulated fund tracking is highly preferred.
• Experience processing payroll through Paychex or a comparable payroll platform.
• Advanced Excel skills and the ability to manage, review, and organize financial data accurately.
• High level of discretion, reliability, and professionalism when handling confidential financial and employee information.