Administrative Assistant (Temp-to-Perm)

Administrative Assistant (Temp-to-Perm)

Location: Los Angeles, CA Position Type: Full-Time | Onsite | Temp-to-Perm

We are looking for a highly organized, professional, and reliable Administrative Assistant to become an integral part of our team in HireFrontier . This is a temporary-to-permanent opportunity that offers the potential for long-term employment based on individual performance, attendance, reliability, and overall business requirements.

This role is an excellent fit for someone who enjoys working in a dynamic office setting, excels at staying organized, and is passionate about delivering exceptional administrative and operational support to a collaborative team.

Key Responsibilities

• Provide comprehensive administrative support to executives, managers, and office personnel

• Answer, screen, and route incoming telephone calls in a courteous and professional manner

• Greet clients, visitors, and guests while creating a welcoming and positive first impression

• Coordinate meetings, manage executive calendars, and reserve conference rooms as needed

• Prepare, edit, and format business correspondence, reports, spreadsheets, presentations, and other documents

• Maintain accurate electronic and physical filing systems to ensure efficient record management

• Receive, sort, distribute, and process incoming and outgoing mail, packages, and deliveries

• Monitor office supply inventory, place orders, and communicate with vendors to maintain office operations

• Assist with new hire onboarding documentation and provide general administrative support for Human Resources

• Provide administrative assistance to recruiting, accounting, operations, and other departments as needed

• Handle confidential employee and company information with professionalism and discretion

• Perform a variety of general office duties while assisting with special projects and additional assignments as requested

• Help maintain an organized, efficient, and productive workplace environment

Qualifications

• Minimum of 1 years of experience in an administrative assistant, office support, receptionist, executive assistant, or similar administrative role

• Excellent verbal and written communication skills with strong interpersonal abilities

• Outstanding organizational, time management, and multitasking skills

• Strong attention to detail with a commitment to producing accurate, high-quality work

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

• Dependable, punctual, and committed to maintaining a high level of professionalism

• Ability to work independently while contributing effectively within a collaborative team environment

• Positive attitude, strong work ethic, and a customer-focused approach to supporting internal and external stakeholders

• Ability to prioritize multiple responsibilities and adapt to changing business needs in a fast-paced office setting

Company Description

We are a growing organization committed to excellence, innovation, and teamwork. Our company offers a supportive and inclusive workplace where employees are valued, encouraged to grow professionally, and given opportunities to make a meaningful impact. Join a team that promotes collaboration, recognizes hard work, and fosters a positive company culture where your contributions truly matter.