Administrative Assistant

Job Title

Opportunities for professional development and advancement within the company Degree: College Degree Required

Responsibilities

Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence

Guest registration with concierge, conference room reservations, catering order placement

Transfer calls and forward messages/voicemails

Maintain office supplies and equipment and liaise with vendors as needed

Record and maintain vendor invoices

Assist in the onboarding process for new employees

Act as a point of contact for internal and external stakeholders, including clients, visitors, and vendors

Support various departments with administrative tasks and special projects as required (i.e. print documents, prepare presentations, assist in event planning, etc.)

Maintain and organize company records, documents, and files

Provide executive level support for firm management

Assist with ad hoc projects as needed

Handle confidential information with discretion and professionalism

Identify opportunities for process improvements and implement solutions to enhance office efficiency