Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist supports the School Business Administrator by managing the district's accounts payable process, ensuring all invoices are accurate, properly approved, and paid in accordance with district policies, state regulations, and board procedures. This role is essential to maintaining financial integrity and strong relationships with vendors and staff.Key Responsibilities:Review and process vendor invoices in accordance with district purchasing policiesMatch invoices to approved purchase orders and receiving documentationVerify account coding and ensure proper budget allocationPrepare bill lists for Board of Education approvalProcess payments (checks and electronic payments) following board authorizationMaintain vendor files, including W-9s and compliance documentationRespond to vendor and staff inquiries regarding payments and purchase ordersReconcile vendor statements and resolve discrepancies in a timely mannerAssist with month-end and year-end closing, including audit & 1099 preparationEnsure compliance with state regulations, district policies, and internal controlsSupport grant-related expenditures and track allowable costs where applicableCoordinate with purchasing, payroll, and other departments within the business officeAssist with Student Activities and Accounts Receivable