Business Systems Analyst

Job Description

Stanford Graduate School of Business (GSB) is seeking a Business Systems Analyst to lead the design and delivery of two systems that will significantly improve how the school leverages its institutional knowledge and alumni network. The Grousbeck-Holloway Center for Entrepreneurial Studies (GHCES) produces the case studies taught in classrooms worldwide and maintains a career paths database covering nearly three decades of GSB alumni. This role will modernize the tools we rely on to maximize the value of these resources. This is a one-year, term-limited position (with the option to renew), reporting to the Director of Case Writing and Alumni Entrepreneurship Research, with the opportunity to own two high-visibility projects end to end, from requirements through launch.

The first project puts natural-language search in the hands of GSB teams. The GSB Alumni Career Paths Database contains records for more than 13,000 alumni and presents a significant opportunity to improve accessibility through AI-powered search. You will build a natural-language search that enables colleagues across GHCES, the Center for Social Innovation, the Career Management Center, Admissions, and External Relations to quickly find the right alumni for a class, a case, or a mentorship match. Success will be measured by increased adoption across teams and more efficient discovery of relevant alumni. You will also modernize the data refresh pipeline that underpins the database.

The second project is to build the operational platform for the GSB case-writing program, bringing together demand intake, contractor capacity, and biweekly actual-versus-budget reporting into a single workflow system. The platform will also incorporate AI-assisted capabilities that streamline routine work and reduce cost per case, such as style-guide checks and automated form filing. We expect this system to be developed iteratively, automating high-value workflows over time.

This role is best suited to someone who is self-directed and highly collaborative, with a demonstrated ability to take an ambiguous goal and move it forward independently while working effectively with internal partners. You will collaborate closely with GSB's Digital Solutions team, who host the alumni database and will be key partners on integrations and APIs. You will gather requirements directly from the teams whose work these tools support. In partnership with the Director, who will lead adoption across teams, you will translate operational challenges into technical solutions and build systems that become integral to how teams across the GSB work. By the end of the year, you will have shipped two systems that are in active use across the school: a natural-language alumni search that teams depend on, and a case-writing operations tool that makes demand, capacity, and cost visible and measurably reduces cost per case.

Duties Unique to This Role

• Design and build internal tools and workflow systems from the ground up, taking them from manual, spreadsheet-based processes to systems that people across teams actively use.

• Implement AI and LLM-assisted capabilities, such as natural-language search, entity extraction, and automated tagging.

• Develop recurring operational reporting and dashboards, such as a biweekly actuals-vs-budget view for case writing.

• Develop and maintain data processing pipelines using R or Python (the alumni database's current refresh pipeline is built in R).

The budgeted salary for this position is $125,000 to $141,000.

Interested applicants, please submit a writing sample in addition to your resume.