Special Assistant to Chief Administrative Officer

Special Assistant to Chief Administrative Officer

The New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The Special Assistant to the Chief Administrative Officer (CAO) performs challenging, confidential, and high-level administrative functions for the CAO. The selected candidate will manage the CAOs complex schedule utilizing MS Outlook, prepare meeting agendas, maintain notes and follow ups, revise and/or finalize reports and memos, and various material for her attention in conjunction with the various DOT divisions. This individual will be responsible for liaising with schedulers from the senior staff within the agency, the Mayors Office, other city agencies, and external entities. The selected individual will handle incoming calls, emails, and complaints from the public and use judgment to direct appropriately, with follow-up. This person will prepare prep materials in advance of meetings both internally and externally, organize follow up actions and communicate with high level internal and external executives. This individual will perform a variety of administrative duties and complete special projects and related tasks as needed. The selected candidate will support the Commissioner in all areas when his Executive Assistant is unavailable. This position does require monitoring and responding to emails/phone calls in the evenings and on the weekends.

Minimum Qualifications

1. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and three years of full-time satisfactory experience as a secretary; or 2. An associate degree from an accredited community college with a major in executive secretarial work and two years of full-time satisfactory experience as a secretary; or 3. A baccalaureate degree from an accredited college and one year of full-time satisfactory experience as a secretary; or 4. Education and/or experience equivalent to "1", "2" or "3" above.

Preferred Skills

Preference given to candidate that has extensive experience with Microsoft Outlook, Word, Excel, and PowerPoint previous experience interacting with high level executive staff sought proven ability to maintain confidentiality and discretion valued. Previous experience serving as the Executive Assistant to a high-level manager or executive staff member helpful. Candidate should be comfortable working in a fast-paced environment. Preference given to candidate with a flexible work schedule and able to work additional hours, as necessary.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City | Administration & Human Resources