Administrative Assistant

Administrative Assistant

Managed Mobile, Inc., an industry leading provider of mobile fleet maintenance and fleet management services in California, is hiring a full-time Administrative Assistant.

We are growing our corporate team and are in need of an experienced Administrative Assistant.

Core role concentration(s) include, but are not limited to:

• Answering incoming calls and directing to proper department - multiple lines
• Scanning/filing and organizing incoming paperwork:
• Billing to customers
• Mailing out invoices to customers daily through regular mail and email
• Opening and distributing incoming mail daily
• Assisting in Accounts Payable and Accounts Receivable departments
• Helping with other clerical projects when needed
• Process, review, and audit AR invoices and supporting correspondence to ensure accuracy for mailing and emailing clients
• Scan, rename, and file AR and AP invoices and supporting correspondence

Ensure tasks and assignments are executed and meet all company requirements while ensuring client defined service levels are maintained and regularly exceeded.

• Assist and support with miscellaneous ad-hoc projects/requests

Must be aligned with company Core Values:

Be Professional Safe, Compliant, Reliable Behavior, Trained, Equipped, Certified Technicians, Clean, Organized and Impressive People & Equipment

Do The Right Thing Honesty, Integrity, Trustworthy: We tell the truth, We act in truth, We do what we say

Be Driven Hardworking, Ambitious, Growth Minded: We get the job done, We're hungry for opportunity, We elevate and improve

Compete to win..Together We compete to be the best at what we do (Mobile On-Site Fleet Maintenance); Competition is fun, it challenges us and makes us better, and we want to win as a team

Qualifications & Requirements:

• Familiarity within the transportation, Logistics and/or maintenance fields
• Ability to articulate and manage multiple assignments
• Able to prioritize quickly changing requirements regularly
• Ability to work a variety of tasks simultaneously to ensure all requirements are completed in a timely manner
• Ability to present to large groups in a confident manner

Requires the following skills:

Advanced skills with computer applications (Microsoft Word, Outlook, Excel, etc.)

Must be able to multi-task while ensuring follow up and execution of required tasks

High degree of organization and ability to work effectively in a fast-paced environment

Must be a high energy individual with a strong work ethic and desire to succeed

**NOTE: ANY OFFER OF EMPLOYMENT BY MANAGED MOBILE, INC. IS CONTINGENT ON THE APPLICANT'S ABILITY TO PASS A PRE-EMPLOYEMENT DRUG SCREEN, PHYSICAL EXAM, AND BACKGROUND CHECK.**

Managed Mobile is an equal opportunity employer. Managed Mobile prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.