Administrative Assistant to the Lower School Head

The Elisabeth Morrow School (EMS), a leader in education from early childhood through middle school, seeks a dynamic, personable, and motivated self‑starter to become the administrative assistant to the lower school head. Reporting to the lower school head, the administrative assistant will work in a fast‑paced atmosphere where no two days are alike. The role requires the ability to think on your feet, manage multiple projects, interact with students and parents, organize events, assist in scheduling, maintain time records for employees, and provide ongoing executive support for the division head. A high degree of professionalism and discretion is essential. Technological skills are necessary to support a busy office and boost productivity among staff. Flexibility along with proficiency in a variety of web‑based tools, including the Google suite of products, Dropbox, and Adobe Acrobat, is essential. Willingness to learn new systems and programs is required. EMS uses Blackbaud, WordPress, and Magnus SMR, and experience with any/all of these systems is preferred. Responsibilities Greets students, families, and guests respectfully and professionally Answers the main phone line for the school in a pleasant, informed manner for the purpose of providing information and creating goodwill for the school Understands, accepts, and adheres to the school’s mission Develops a positive, welcoming, and caring climate in the lobby Consistently exhibits high standards of professional conduct Acts as primary liaison between diverse members of the EMS community, including faculty, staff, administration, families, and students Provides executive support in a high‑volume work environment that includes managing schedules, calendars, correspondence, weekly newsletter content, and announcements; securing substitute teachers; and maintaining student records Oversees any students who are seated in the lobby during any given day for a variety of reasons Supports a smooth dismissal of students by providing up‑to‑date information about student dismissal plans/changes to teachers, and the auxiliary programs assistant Supports teachers with projects and assemblies by organizing lunches, snacks, and coffees for speakers, faculty events, and family events Assists in the organization and implementation of Back‑to‑School Night and other divisional events from start through clean‑up Communicates and coordinates the all‑school calendar and publishes a weekly memo highlighting divisional and school events Coordinates substitute coverage and provides timesheets to the business office Keeps a record of all credit card charges for the building Assists teachers in filling out forms, including class trip and bus forms Supports divisional head in maintaining the budget Analyzes operational problems, develops sufficient solutions, and interacts seamlessly with all levels of staff Anticipates needs and makes recommendations to the division head to proactively head off any problematic situations Submits workshops/PD forms for teachers to the business office Prepares class lists Prepares the final schedules for classrooms/specials Makes appointments for division head to arrange meetings Places supply orders for the Little School building Places orders from Fresh Direct for healthy snack options for students Works with vendors to oversee the delivery of lunch Establishes and maintains solid working relationships with other employees, students, and the general public Assumes responsibility for other projects as assigned by the Head of School. Essential Qualifications College degree required. Experience working in an independent school or non‑profit organization is preferred. Minimum of 2 years of experience supporting C‑level executives. Proficiency with Microsoft Office and Google Suite and working knowledge of TADS tuition management system and related software preferred. Experience interacting with various organizational levels from a customer‑centric approach and effectively representing senior leadership. Schedule Requirements The hours of work are Monday–Friday, 7:30 a.m.–4 p.m. and occasional Monday afternoons until 4:45 p.m. for professional development and faculty/staff meetings. Occasional attendance at school‑related functions outside of these regular hours is required. Compensation and Benefits This is a full‑time position with a benefits and compensation package that is competitive for the region and commensurate with experience, degree attainment, and the national independent school market. The annual salary for this position is expected to range from $60,000 to $70,000. Incentives Medical, Dental, and Vision Insurance 403(b) Retirement Plan with Matching Contributions Life Insurance and Voluntary Supplemental Life Insurance Short Term and Long Term Disability Coverage Tuition Remission for Employee’s Children (EMS’ School and/or Camps) Generous Vacation Policy We are committed to a policy of non‑discrimination and equal opportunity for all employees and qualified applicants without regard to sex, race, religion, age, national origin, disability, sexual orientation, or marital status. #J-18808-Ljbffr