Executive Administrative Assistant (Financial Industry)

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Remote Executive Assistant - Part Time

**We require pre-employment assessment before scheduling the 1st round interview**

Are you a Executive Assistant with excellent communication skills and a passion for supporting a growing team? If so, we have the perfect opportunity for you! If you're passionate about managing email inboxes and very detail-oriented, we have an opening for a client seeking permanent long-term administrative support to join their dynamic financial services company. They have a thriving podcast and Youtube channel dedicated to helping people with improving their finances.

Schedule: 10-15 hours per week -1099 contract role (if you would like more hours, we can partner you with more than one of our clients for additional hours per week)

We are seeking an organized, detail-oriented, proactive Administrative Assistant. The ideal candidate will be a resourceful problem-solver with excellent communication skills, who can handle various tasks with ease and efficiency. The Administrative Assistant will support the CEO by managing various administrative tasks including email inbox management, calendar scheduling, CRM system updating, data entry, etc.

Key Responsibilities :

• Setup email inbox management system that will be used for you and the CEO, we need an efficient smooth process for managing and triaging incoming emails.
• Respond to emails and phone calls promptly and professionally, ensuring effective communication between company stakeholders, clients, and team members.
• Schedule and coordinate meetings, appointments, and conferences, considering the availability of participants and resources.
• Arrange travel and accommodations for team members, ensuring itineraries are organized and cost-effective.
• Update and maintain CRM system (Salesforce) keeping online records accurate and organized for easy access.
• Organize and coordinate calendars, ensuring they know about upcoming deadlines, events, and appointments.
• Other administrative tasks as requested

Qualifications :

• High school diploma or equivalent; bachelor's degree is a huge plus
• Proven experience as an administrative assistant, secretary, or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools
• Proficient with managing email inboxes for busy executives
• Excellent written and verbal communication skills
• Strong organizational and time management skills with the ability to multitask
• Attention to detail and problem-solving abilities
• Ability to work independently and as part of a team
• Discretion and confidentiality when handling sensitive information

If you are a motivated individual with a strong work ethic and a passion for helping others succeed, we encourage you to apply for this position. Join our team and play a crucial role in contributing to our company's success.

Tech Skills:

• CRM experience (Salesforce preferred)
• Microsoft Office: Word, Excel, Outlook*
• Google Drive / Cloud File Storage

Desired Traits & Skills

• Positive, resourceful attitude
• Honest, reliable and trustworthy
• High level of attention to detail
• High level of organizational skills
• Strong communication skills, both written and verbal
• Strong organizational skills and ability to multitask
• Execution-focused and able to produce results with little direction

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: 10 - 20 per week

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Monday to Friday

Application Question(s):

• If selected for an interview, will you be able to take a pre-employment assessment prior?

Experience:

• Administrative Assistant: 2 years (Preferred)

Work Location: Remote