Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to support exam coordination for a university team. This is a part-time, onsite Contract position expected to run through the assigned end date, with the possibility of extension. The person in this role will help manage communications related to testing, maintain accurate records, and provide dependable administrative support while upholding university procedures and academic standards.

Responsibilities: • Coordinate exam-related communication with students, faculty, and staff to confirm scheduling details and resolve routine questions. • Track follow-up items and ensure instructors receive timely updates regarding testing arrangements and documentation needs. • Enter and maintain accurate records of interactions, requests, and scheduling details within the designated database or office systems. • Provide front-office and administrative support, including answering inbound calls and assisting visitors or stakeholders courteously. • Help prepare materials and logistics for testing activities while ensuring established university guidelines are followed. • Serve as backup exam proctor support when needed, including occasional weekend exam coverage based on scheduling demands. • Manage part-time onsite administrative tasks with close attention to detail, confidentiality, and process compliance. • Assist with operational needs such as coordinating required parking access and supporting a business-casual office environment with strong attention to detail. • Prior experience in administrative support, office coordination, or receptionist-related work. • Strong written and verbal communication skills with the ability to interact effectively with students, faculty, and staff. • Demonstrated accuracy in data entry and record maintenance. • Ability to follow established procedures carefully and handle confidential information responsibly. • Comfort answering inbound calls and managing multiple administrative priorities in a busy office setting. • Availability to work onsite in New Jersey for up to 20 hours per week. • Flexibility to support occasional weekend exam sessions as needed. • Detail-oriented demeanor and reliability in a university or similarly structured environment.