Executive Assistant

Executive Associate/Paralegal Associate

Bill Rate: $25- $30/HR Location: 119 Inland Empire Blvd, Ontario CA

Overview of Work Environment/Client Nuances: Reporting to a manager, working with broker team

Day to day tasks | Key Responsibilities:

• Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents.
• Coordinate and manage all aspects of real estate transactions from inception to closing.
• Conduct title and survey review; identify and resolve issues.
• Assist with due diligence, including reviewing leases, contracts, and corporate documents.
• Maintain organized files and track critical dates and deliverables.
• Work closely with senior brokers and staff to provide day-to-day support on transaction-related tasks, including document preparation, scheduling, and client communications.
• Communicate effectively with attorneys, clients, lenders, title companies, and other stakeholders.
• Ensure compliance with company policies and applicable laws.
• Email and Calendar management

Licenses/Certifications: Paralegal certification preferred.

Must Have Skills:

• Strong knowledge of real estate transaction processes, title, and survey review.
• Excellent organizational and time-management skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Strong Communication and Collaboration skills

Years of Experience: At least 3-5 years of paralegal experience in commercial real estate law

Education: Bachelor's degree or equivalent

Software skills:

• Proficient in Microsoft Office Suite and document management systems
• Basic Computer functions

Interview Process: 1 virtual and/or 1 onsite interview

Position Summary: We are seeking an experienced Executive Assistant with a strong background in commercial real estate transactions to join our team. The ideal candidate will have at least 3-5 years of experience supporting attorneys and senior brokers in complex real estate matters, including acquisitions, dispositions, leasing, and financing. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment.