Office Manager

Office Manager Alpine Global Management – Miami Office Wynwood, Miami, FL Alpine Global Management is seeking a highly capable Office Manager to oversee day-to-day operations of our Miami office. This is a high-ownership, execution-focused role within a fast-moving investment firm where standards are high, priorities can shift quickly, and operational excellence matters. The Office Manager will serve as the operational backbone of the Miami office, ensuring the environment runs smoothly, efficiently, and professionally while supporting the team. We are moving into a new office in Wynwood on September 1, and this role will be central in establishing strong operational rhythms, structure, and consistency from day one. The ideal candidate is exceptionally organized, proactive, and resourceful, with strong judgment and the ability to anticipate needs, solve problems independently, and keep multiple moving parts aligned. Responsibilities Office Operations Own day-to-day office operations, ensuring a consistently professional, organized, and high-functioning environment Serve as primary point of contact for employees, vendors, building management, and external service providers Oversee office presentation standards, conference rooms, and shared spaces Manage office supplies, pantry, inventory, and vendor relationships with efficiency and accountability Maintain office systems, workflows, and internal administrative processes Identify and resolve operational issues quickly and effectively Executive & Administrative Support Provide administrative support to senior leadership and investment professionals Manage complex calendars across multiple time zones with precision and foresight Coordinate meetings, conference rooms, guest access, and on-site logistics Arrange domestic and international travel, including flights, hotels, and ground transportation Prepare meeting materials, agendas, and internal documents Support expense tracking, reimbursements, and general administrative finance processes Assist with ad hoc research, coordination, and executional requests across the team Office Coordination & Experience Coordinate internal meetings, investor meeting, team events, and offsites Manage catering, logistics, and day-of execution for office gatherings and client-facing meetingsli> Ensure a seamless and professional experience for all visitors and guests Facilities & Technology Liaise with building management, facilities teams, and external vendors to ensure smooth office operations Coordinate maintenance, repairs, and service requests as needed Provide first-line support for office technology, meeting rooms, and AV systems Work with external IT providers to resolve technical issues when required Qualifications 2–5+ years of experience in office management, executive support, administrative operations, or similar roles Prior experience in financial services, investment firms, consulting, or similarly high-performance environments strongly preferred Exceptional organizational skills with strong attention to detail and follow-through Proven ability to manage multiple priorities in a fast-paced, high-expectation environment Strong written and verbal communication skills High level of professionalism, discretion, and sound judgment Advanced proficiency in Microsoft Office, Outlook, Zoom, and Google Workspace Resourceful, proactive, and highly self-directed with strong ownership mentality Ability to anticipate needs and operate independently without close supervision Attributes Calm, composed, and highly reliable under pressure Strong sense of ownership and accountability Naturally anticipatory, with strong operational awareness Polished professional presence and strong interpersonal judgment Energized by building structure, efficiency, and operational excellence in a growing environment Compensation Competitive compensation package commensurate with experience, including bonus eligibility and benefits. #J-18808-Ljbffr Socket.dev