Legal Administrator - Trading Company (36242)

An International Trading Company is looking for Legal Administrator in New York , NY.

Legal Administrator Responsibilities Include:

• Maintain and update Monday.com to manage individual projects and group projects.
• Maintain an active link between Monday.com and other IT systems to ensure a single source of information on projects, matters, workflows and budgeting.
• Maintain the document database system (iManage).
• Assist the paralegal with:
• Maintaining an up to date entity management system (hCue).
• Ensuring state filings are up to date.
• Managing invoices from CT corporation.
• Support with e-billing matter management tool (Legal Tracker), including managing matter budgets.
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by Legal Department.
• Maintain up to date information about the legal department on the Company intranet site.
• Maintain Legal Liaison list (legal contacts within subsidiary companies).
• Assist with the maintenance of Ironclad by creating and updating Workflows, ensuring accurate contract repository meta data, developing contract management best practices and processing new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Respond to internal business inquiries and direct clients to appropriate legal resources.
• Provide general support and assistance to legal counsel.
• Assist with other administrative tasks as needed.

Legal Administrator Requirements Include:

• Bachelor's degree or equivalent business experience
• 3+ years experience in a similar role
• Operational experience with legal spend and legal related technologies.
• Self-motivated, strong work ethic and the ability to efficiently prioritize.
• Excellent time-management and organizational skills with a focus on details.
• Proficient computer skills, Microsoft Office Suite (Word and Excel).
• Demonstrated ability to work cross-functionally and globally, with the ability to consult, build relationships, and/or indirectly influence enterprise-wide or cross-functional teams.
• Familiarity with Monday.com, Ironclad, iManage, Navex and/or hCue a plus.
• While performing the duties of this job you may be required to intermittently sit, stand, walk, lift at least 20 pounds, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.