Administrative Assistant

Administrative Assistant

At Marathon Pipe Line, we're committed to being a great place to work one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

Marathon Pipe Line has a vacancy for a highly motivated individual to fill a part-time Administrative Assistant position at its Owensboro Area (Owensboro, KY). This position is expected to work 34 hours per week. The successful candidate will have strong organizational, interpersonal and communication skills and be able to work in a team environment. The successful candidate will provide administrative and office support activities for their assigned group, along with supporting the overall Company. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and scanning/faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. There may be some travel involved for the purpose of records auditing, in-person meetings, company events, and management.

Key Responsibilities:

• The Administrative Assistant will: perform general administrative responsibilities and perform general clerical duties to include, but not limited to, gathering, input of, generating review and/or analyzing data, handling telephone calls, copying, faxing, mailing and filing, maintaining office calendar to coordinate work flow and meetings, monitoring and assisting with maintenance of the organization's website, creating and modifying documents such as reports, memos and letters using Word, Excel, and/or other presentation software, coordinating meetings and conferences, make travel arrangements for personnel, dealing with internal (i.e., Sharepoint, Records Management)/external customers, performing records management in accordance with Company policy, collecting and maintaining inventory of office equipment and supplies, and assisting, in a limited extent, with the above duties for the department.
• The position will compose, transcribe, prepare, proofread routine and confidential documents, both written and electronic, deal with routine travel arrangements as appropriate, maintain and operate office equipment, and order supplies as necessary and data entry as appropriate.
• The successful candidate will, as Records Coordinator, coordinate all record generation, use filing and retention in compliance with the MPL Records Management program.
• This position may also serve as backfill for other Administrative Assistants when needed. Communication and computer utilization skills will be paramount in the successful support of these individuals.

Education & Experience:

• Candidates must possess a High School Diploma or GED, with an Associate's degree desired.
• A preferable minimum 3 years' experience as an Administrative Assistant, strong organizational skills, excellent keyboarding skills, familiarity with PC-based software applications, i.e., Microsoft Office Suite (particularly Excel) and SAP.
• A preferable knowledge and experience of Power Platform (i.e. Power BI, Power Apps, Power Automate).
• The person must have excellent verbal and written communication skills, ability to set and organize work priorities, excellent time management skills and the ability to work with confidential information.
• The ability to complete work based on specific time restrictions is essential.
• A valid driver's license is required.

Location: Owensboro, Kentucky

Additional locations: Louisville, Kentucky

Job Requisition ID: 00023294

Location Address: 1046 Pleasant Valley Rd

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenshipor any other status protected by applicable federal, state, or local laws.