Executive Assistant

Executive Assistant

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire an Executive Assistant to support our prospective client within the Defense Nuclear Facilities Safety Board (DNFSB). DNFSB is located in NW Washington, DC. This position is to be performed in a remote capacity. Candidates need to be agreeable to the possibility of the government returning staff on-site, potentially multiple days per pay period in the future. This position is contingent upon award.

Essential Duties and Responsibilities

Scheduling & Calendar Management

• Manage complex scheduling and coordination of Outlook calendars for senior leadership, ensuring accurate scheduling, alignment of internal/external engagements, and avoidance of conflicts.
• Serves as the primary point of contact for logistics for meetings, travel arrangements, room reservations and briefing material distribution. Coordinate logistics for meetings, travel, room reservations, and distribution of briefing materials in a timely and organized manner.

Tasker & Workflow Management

• Track, organize, and update all leadership taskers, action items, commitments, and deliverables using approved agency tools to maintain full visibility of priorities.
• Maintain situational awareness of current and emerging requirements, proactively identifying bottlenecks and elevating items requiring leadership attention.

Correspondence, Documentation & Reporting

• Support the development, formatting, editing, and version control of correspondence, policy documents, briefing materials, governance packages, and official submissions.
• Prepare and update weekly reports, calendars, briefing books, meeting summaries, and event materials to ensure leadership remains aligned and informed.
• Utilize Microsoft Office applications to draft and prepare correspondence, policy papers, operational documentation, reports, records, and other materials in support of the Office of the Executive Director.

Executive Communications Support

• Provide high-quality executive assistance, including email triage, drafting administrative correspondence, arranging calls, coordinating follow-ups, and preparing supporting materials.
• Uphold professional discretion, confidentiality, and sound judgment in all communications and administrative actions.
• Represent the leadership office with professionalism, tact, and courtesy in all engagements with staff, industry partners, and government counterparts.

Coordination & Stakeholder Engagement

• Coordinate with internal offices to gather information, verify deadlines, and support timely responses to internal and external stakeholders.
• Support the execution of meetings, events, and engagements ranging from small leadership sessions to larger interagency or partner events.

Recordkeeping & Information Management

• Maintain secure and orderly recordkeeping systems, files, SharePoint content, and official documents in accordance with agency policy and applicable records management standards.

Administrative Support

• Provide administrative input on internal office processes (non-decision-making) and assist with monitoring commitments to ensure timely resolution by responsible personnel.
• Perform other administrative duties, within the scope of non-inherently governmental functions.
• Coordinate with the Facilities Manager to acquire, maintain, and replace office equipment.
• Support the tracking and coordination of leadership action items, due-outs, work plans, and other executive initiatives by maintaining accurate records, monitoring deadlines, and providing timely follow-up to responsible offices.
• Serve as a backup for the Support Specialist and Board Executive Secretariat (ExSec) personnel, as directed by the Program Manager.
• Recommend improvements to administrative processes and support implementation for enhancing the Office's administrative processes and implementing improvements where applicable.
• Perform other administrative duties, as assigned and within the scope of non-inherently governmental functions.

Requirements

Job Requirements and Experience

• Bachelor's degree in Business Administration, Public Administration, Communications, Organizational Management, or a closely related field. Five (5) years professional experience may be considered in lieu of a degree.
• Minimum of 3 years of executive administrative support experience, preferably supporting senior executives within a federal government, executive leadership, or similarly fast-paced professional environment.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint)
• Proficiency in using CWTSato E2 Solutions Travel System

Additional Preferred Qualifications:

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple competing priorities with minimal supervision.
• Strong customer service and stakeholder engagement skills.

ADA Requirements

• Operate a PC and phone in an office environment.
• Work in a primarily sedentary position.
• Perform some bending, light lifting, and carrying of equipment may be required.
• Any additional office equipment that is required by the position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

About Defense Nuclear Facilities Safety Board (DNFSB)

The Defense Nuclear Facilities Safety Board (DNFSB) was established in 1988 as an independent federal agency within the executive branch, in accordance with the Atomic Energy Act of 1954. The DNFSB's mission is to provide independent analysis, advice, and recommendations to the Secretary of Energy. This support is aimed at helping the Secretary, in their role as both operator and regulator of the Department of Energy's defense nuclear facilities, ensure adequate protection of public health and safety at these sites, including the well-being of employees and contractors.

The DNFSB is governed by a board of five respected experts in nuclear safety, each with demonstrated competence and knowledge relevant to its investigative and oversight functions. Congress created the DNFSB in response to growing concerns about the level of health and safety protections the Department of Energy (DOE) was providing to the public and workers at defense nuclear facilities. By doing so, Congress aimed to offer the general public greater assurance that DOE's defense nuclear facilities are designed, constructed, operated, and decommissioned safely.

About Grey Street Consulting, LLC

Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results.

Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!!