Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support daily site operations for a Contract position based in New York, New York. This short-term, one-week assignment will help keep administrative and tenant service activities organized, responsive, and on schedule. The person in this role will serve as a key point of coordination for calls, payable entry, work order follow-up, and general office documentation while maintaining a detail-oriented experience for building occupants and internal teams.

Responsibilities:
• Manage incoming calls and respond to routine property-related inquiries promptly and courteously.
• Enter accounts payable items into designated systems and organize supporting documentation for review.
• Oversee service requests through the web-based work order platform, assigning issues to the appropriate building personnel and tracking progress through completion.
• Confirm completed maintenance activity with on-site teams and update records to reflect final status.
• Prepare and distribute an end-of-day summary outlining completed work and upcoming activity for the building team.
• Draft manual adjustment forms and other administrative documents as needed to support property operations.
• Coordinate meetings or special events when requested and assist with day-to-day office organization.
• Maintain records for contracts, certificates of insurance, purchase orders, invoices, and other property management files.
• Support reporting activities by compiling work order updates, tenant service information, and other operational data for management review.• High school diploma or equivalent required; additional postsecondary education is preferred.
• Prior experience in an administrative, property management, or customer-facing support role is preferred.
• Strong verbal and written communication skills with the ability to interact effectively with tenants, vendors, and internal teams.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage multiple tasks at once while staying organized in a fast-paced office environment.
• Familiarity with invoice handling, accounts payable processing, and document tracking is preferred.
• Demonstrated attention to detail and follow-through when handling service requests, files, and reports.
• Ability to take direction, work independently when needed, and maintain a high level of professionalism.