HVAC Office Operations Associate/Permit Coordinator

Job Description

Job Description

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Health insurance
• Paid time off

About the Role:
Join Great White Mechanical, LLC as an HVAC Office Operations Associate/Permit Coordinator and play a vital role in our dynamic team! In this position, you will streamline our operations and ensure compliance with local regulations, making a tangible impact in the HVAC industry.

Responsibilities:

• Coordinate and process HVAC permits efficiently to ensure timely project execution.
• Maintain organized records of all permits, installation jobs, and compliance documents.
• Assist in answering customer phone calls, scheduling and dispatching technicians for service calls and installations.
• Communicate with local municipalities to ensure adherence to building codes and regulations.
• Provide administrative support to the operations team and management as needed.
• Respond to customer inquiries regarding permits and project statuses.
• Contribute to improving operational processes and workflows.

Requirements:

• High school diploma or equivalent; additional education in business or HVAC preferred.
• 5+ years of experience in office operations in the HVAC industry.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both verbal and written.
• Proficiency in Service Titan. 
• Ability to multitask and work in a fast-paced environment.
• Knowledge of local building codes and permit processes is a plus.
• Positive attitude and a team-oriented mindset.

About Us:
Great White Mechanical, LLC has been a trusted leader in the HVAC industry for over a decade, serving Midland Park, NJ, and surrounding areas. Our commitment to quality service and customer satisfaction has earned us a loyal clientele, while our supportive work environment fosters growth and teamwork among our employees.