Executive Assistant

St. Mary’s Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary’s Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary’s Healthcare has also been named a 2026 Times Union Top Workplace—the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 15 years ago.

Job Requisition: EXECU002223

Employment Type: Full-time

Shift: Days

Hours : 40-hours/Week

Hiring range: $20.23 - $27.06

Below are the shift differentials based on eligible shifts worked

• Weekday evening shift - additional 10%
• Weekday night shift - additional 15%
• Weekend day shift - additional 10%
• Weekend evening & night shifts - additional 21%

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Primary Job Responsibilities:

• Prepares and coordinates emails, reports, presentations, agendas, and templates, as needed.
• Schedules and coordinates meetings, conferences, special events, appointments, and travel arrangements.
• Facilitates materials necessary for meetings, special projects, and reports.
• Attends meetings, keeps records of all proceedings and acts as custodian for all related documentation.
• Prepares and distributes subsequent correspondence as needed and follows up on action items to ensure completion.
• Prioritizes, receives, and screens visitors and telephone calls.
• Maintains assigned calendar(s).
• Attempts to answer all telephone calls personally by the 3rd ring. Routes calls to proper staff member, when personnel are unavailable, accurately recording and delivering messages.

Education, Training & Experience:

High school diploma/GED required. Associates degree preferred.

Minimum of three years of experience as an Executive Assistant (Healthcare setting preferred).

Required Skills and Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embrace new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner.
• Ability to work as part of a team and independently.
• Must be able to demonstrate effective and appropriate written and oral communication skills.
• Must be able to speak, read, write and follow instructions in English.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.