Talent Acquisition Coordinator

Job Description

Job Description

We are looking for a Talent Acquisition Coordinator to support hiring operations and deliver a smooth experience for candidates, hiring teams, and business partners. This contract position has the potential to become permanent and plays an important role in coordinating onboarding activities, maintaining accurate employment records, and providing responsive assistance to both internal and external stakeholders. The ideal candidate is highly organized, handles confidential information with care, and is comfortable balancing multiple priorities in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at View phone number on ziprecruiter.com.

Responsibilities:

• Coordinate administrative activities that support recruiting and onboarding, helping ensure new team members are processed accurately and on time.

• Maintain personnel files and department records in alignment with organizational standards and applicable legal requirements.

• Respond to questions and requests from employees, candidates, vendors, managers, and other partners with professionalism and strong customer service.

• Assist the Talent Acquisition team with scheduling, documentation, and follow-up tasks that keep recruitment workflows moving efficiently.

• Review forms, records, and onboarding materials for completeness and accuracy while escalating issues when needed.

• Manage competing deadlines and shifting priorities while maintaining attention to detail in a busy office setting.

• Support HR-related processes by preparing information, tracking status updates, and helping coordinate routine department activities.

• Use Microsoft Office tools and HR systems, including Oracle HRMS and reporting/query tools, to enter, update, and retrieve information as needed.

• High school diploma or equivalent work experience required.

• Associate degree in Business or a related field preferred.

• At least 1 year of experience in a business office environment required.

• Previous human resources experience preferred, ideally in talent acquisition or recruiting support.

• Ability to work quickly and effectively in a fast-paced setting with frequent interruptions and firm deadlines.

•Ability to answer phones and provide excellent customer service.

• Strong verbal and written communication skills with the ability to interact professionally with a wide range of internal and external contacts.

• Demonstrated ability to stay organized, manage multiple tasks, exercise sound judgment, and protect confidential information.

• Proficiency with Microsoft Office applications and HR technology, including Oracle HRMS and query/reporting tools.