HR Generalist

Human Resources Management SpecialistJoin the Oklahoma Department of Emergency Management (OEM) and support the people, systems, and operations that keep Oklahoma ready.The Oklahoma Department of Emergency Management (OEM) is a dynamic state agency dedicated to preparing for, responding to, recovering from, and mitigating emergencies and disasters across the State of Oklahoma. OEM coordinates closely with local, tribal, state, federal, nonprofit, and private-sector partners to support disaster response, recovery, hazard mitigation, and preparedness efforts.At OEM, every position contributes to the agency's mission. Our administrative and professional support staff help build the organizational foundation that allows emergency management programs and operations to succeed.Whether your work involves human resources, administrative services, executive support, business operations, or another area of agency support, you will have the opportunity to apply your expertise in a mission-driven public service environment.You will join a collaborative team that values professionalism, accountability, service, adaptability, and continuous improvement.As a full-time state employee with OEM, you receive:Competitive state retirement benefits with employer matching11 paid holidays each yearA generous benefit allowance to offset the cost of health, dental, vision, life, and disability insurance premiums for employees and their eligible dependentsOpportunities for professional development and collaboration across agency programs and state governmentPriority interview consideration for U.S. veterans with appropriate certification: veterans with certification letters from the Office of Management and Enterprise Services' Office of Veteran Placement are entitled to an interview for any position for which they meet minimum qualificationsWe seek professionals who:Demonstrate professionalism, sound judgment, and accountabilityAre organized, dependable, and attentive to detailCan manage competing priorities in a dynamic work environmentCommunicate clearly and professionally with colleagues, leadership, partners, and the publicApproach work with a service-oriented mindsetValue public service and understand how strong internal operations support an organization's broader missionWe are seeking a Human Resources Management Specialist to provide professional human resources support within our Human Resources unit in our Finance & Grants division. This position is located in the Will Rogers Memorial Building in Oklahoma City, Oklahoma. The annual salary for this position is up to $60,000.00, based on education and experience.This position is a regular, full-time position governed by the Oklahoma Civil Service system and subject to the Civil Service and Human Capital Modernization Act. Employment in this role is covered by applicable Civil Service Rules, policies, and procedures.This position is subject to a required 12-month trial period, during which performance, conduct, and overall suitability for continued employment will be evaluated in accordance with Civil Service Rules.Under the direction of the Human Resources Director, the Human Resources Management Specialist performs professional human resources administration activities supporting the agency's workforce throughout the employee lifecycle. This position serves as the agency's primary operational human resources professional responsible for executing daily HR functions including recruitment, onboarding, personnel transactions, employee records administration, benefits and leave administration, payroll coordination, recruitment administration, HR compliance, and customer service.The Human Resources Management Specialist independently administers routine human resources programs while ensuring compliance with the Oklahoma Personnel Act, Civil Service & Human Capital Modernization Act Rules, agency policies, and applicable federal employment laws. The position serves as the primary point of contact for employees and managers regarding day-to-day human resources matters while supporting the Human Resources Director in organizational development initiatives, policy implementation, workforce planning, training programs, classification studies, performance management, and continuous improvement efforts.Core Work Responsibilities:Human Resources Operations & Employee Lifecycle Administration: Administer day-to-day human resources operations supporting employees throughout the employment lifecycle.Benefits, Leave & Payroll Administration: Administer employee benefits, leave programs, payroll coordination, and related human resources processes.Recruitment & Talent Acquisition Administration: Coordinate agency recruitment activities supporting timely and effective hiring.Human Resources Compliance, Records & Reporting: Maintain compliant human resources records and support agency compliance with personnel laws, regulations, and policies.Employee Support & Human Resources Customer Service: Provide professional human resources guidance and customer service to employees and managers.Human Resources Systems, Training & Continuous Improvement: Support efficient human resources operations through technology, documentation, and process improvement.Education and Experience:Education and Experience requirements at this level consist of a bachelor's degree; or four years of technical human resources management experience; or an equivalent combination of education and experience.Knowledge, Skills, and Abilities:Knowledge of:Human resources administration and personnel management principlesOklahoma Personnel Act and Civil Service & Human Capital Modernization Act RulesState and federal employment laws including FLSA, FMLA, ADA, EEO, and related regulationsRecruitment, onboarding, employee records, benefits, leave administration, and personnel transactionsRecords management and confidentiality requirementsMicrosoft Office and HR information systemsBusiness communication practicesSkills in:Customer service and employee supportPersonnel records administrationHR systems administrationRecruitment coordinationPayroll and leave administrationOrganization and time managementWritten and verbal communicationAbility to:Interpret and apply HR policies, rules, and proceduresMaintain confidentialityOrganize multiple priorities simultaneouslyExercise sound judgmentEstablish effective working relationshipsCommunicate effectivelyLearn new systems and technologiesEscalate complex issues appropriatelyProvide administrative and personnel support during emergency operations and agency activations.Systems and Tools:WorkdayMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint or other presentation programsMicrosoft SharePointMicrosoft O365 Apps including Planner, Forms, Lists, & PowerAutomateAdobe Acrobat ProAdobe Acrobat SignTimesheet/Timekeeping SystemsRequirements and Work Conditions:Travel: Less than 5%Working Conditions:Standard office environment with extensive computer-based work and frequent use of multiple systems and applications.Work is performed with a high degree of autonomy and limited administrative support.High-volume workload requiring management of multiple concurrent priorities, projects, and deadlines.Frequent interruptions and shifting priorities requiring rapid assessment and reprioritization.Regular interaction with employees at all levels of the organization, including executive leadership.Exposure to sensitive, confidential, and complex personnel matters requiring discretion and professionalism.Occasional extended work hours may be required to meet deadlines, respond to urgent personnel matters, or support agency operations.Physical Requirements:Ability to remain seated for extended periods while performing computer-based workAbility to operate computers, telephones, and standard office equipmentAbility to communicate effectively in person, virtually, and in writingAbility to occasionally move files, records, and office materialsAbility to travel occasionally in support of agency operationsSpecial Requirements:Must possess a valid Oklahoma Driver License at the time of appointmentMust be willing and able to perform all job-related travel associated with the positionMust maintain confidentiality of sensitive personnel, medical, investigative, and organizational informationMust be willing and able to support agency emergency operations and activations as assignedMust complete and maintain required