Administrative Assistant 4

Position Overview

Under general supervision, the Administrative Assistant 4 provides advanced administrative and fiscal support for Maternal and Child Health grants funded through the Rural Health Transformation Program.

This position serves as the lead administrative resource for the HRP Maternal and Child Health grant portfolio and supervises an Administrative Assistant 3.

Key Responsibilities

• Serve as the lead administrative and fiscal support resource for HRP-funded Maternal and Child Health grants.
• Track grant budgets, invoices, expenditures, and spend-down activity to support fiscal accountability and sustainability.
• Review and process invoices and supporting documentation for compliance before submission.
• Coordinate with fiscal and contracts personnel to resolve discrepancies and support timely payments.
• Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review.
• Maintain grant documentation and records in accordance with Tennessee Department of Health, HRSA, and CMS requirements.
• Support program directors with reporting, scheduling, and administrative coordination.

Minimum Requirements

• Associate s or bachelor s degree from an accredited college or university.
• At least two years of experience providing administrative or fiscal support for grant-funded programs.

Preferred Qualification

• Previous supervisory experience.

Work Environment

• This is a hybrid position. In-person attendance at the Nashville central office is required on the first day for laptop deployment and orientation.
• The employee will also be required to attend quarterly division meetings in Nashville. Travel to the central office is not reimbursable.
• The position is expected to follow the State s 37.5-hour workweek and is renewable annually on June 30, subject to continued funding availability.
• The position is funded through the Rural Health Transformation grant, which is renewable through October 30, 2030.

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan