Senior Administrative Assistant

LHH is seeking a highly organized and proactive Senior Administrative Assistant to support executive leadership and ensure the smooth day-to-day operation of a professional corporate office for a contract to hire position. This individual will serve as a trusted partner to senior leaders, managing complex administrative responsibilities, coordinating office operations, planning events, and handling confidential information with the highest level of discretion.

The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and exceptional customer service.

Responsibilities:

Executive Support

• Provide high-level administrative support to executive leadership, helping ensure operational efficiency and alignment with business objectives.
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders.
• Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Prepare and maintain reports, presentations, spreadsheets, and other business documents.
• Facilitate communication between executives, employees, customers, vendors, and external business partners.
• Track action items, project deadlines, and follow-up activities to ensure timely completion.
• Organize internal and external meetings, leadership events, and corporate functions.
• Handle sensitive information with professionalism, discretion, and confidentiality.

Office Administration & Operations

• Serve as the primary point of contact for office-related matters and facility coordination.
• Partner with building management regarding maintenance requests, office updates, and employee communications.
• Manage relationships with office service providers and vendors, including contract oversight and annual reviews.
• Coordinate office supply procurement, inventory management, and budget tracking.
• Support workspace planning, office seating assignments, and storage organization.
• Maintain subscriptions, memberships, and corporate resources utilized by leadership and employees.
• Coordinate employee recognition initiatives including birthdays, work anniversaries, sympathy acknowledgments, and holiday programs.
• Assist with office lunches, team gatherings, employee events, and company celebrations.
• Ensure the office environment remains professional, organized, and fully functional.

Project & Event Coordination

• Support special projects and cross-functional initiatives as assigned.
• Assist with planning and execution of meetings, leadership retreats, and employee engagement events.
• Coordinate logistics, vendor communication, and event-related materials.
• Monitor timelines, budgets, and deliverables for assigned projects.

Qualifications:

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
• 3+ years of experience providing executive-level administrative support.
• Experience supporting senior leaders in a corporate environment.
• Prior office management or facilities coordination experience preferred.
• Strong organizational and time-management abilities.
• Ability to manage competing priorities while meeting deadlines.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and follow-through.
• Sound judgment and professional decision-making skills.
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
• Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong interpersonal skills with the ability to work effectively across all levels of an organization.
• Self-motivated, adaptable, and able to work independently.
• Experience coordinating corporate events and executive travel.
• Background supporting multiple executives simultaneously.
• Notary Public certification or willingness to obtain certification.
• Experience managing vendor relationships, office budgets, or workplace operations.