Accounts Payable Specialist
OPTIMUM PROFESSIONAL PROPERTY MANAGEMENT, Inc.
Accounting Professional Opportunity
This is a great opportunity for an accounting professional with experience in all aspects of accounting. The position will be responsible for handling the month-end close of multiple books, related variance analysis, oversee journal entries, cash management, and preparation of annual budgets for multiple Homeowner Associations.
Responsibilities include:
- Communicate with vendors status of payments, etc.
- Complete data entry through invoice queue
- Complete association/vendor information
- Ensure that "account number" is used where applicable for service contracts/utilities in order to bypass manager/board approval.
- Complete by due date according to policies
- Complete invoice total (which includes adding multiple bills for utilities for one total)
- Complete coding for utilities, insurance and monthly contract items
- Void incorrect invoice action items, such as statements, quotes or proposals
- Contact vendors to revise their submittal process if invoices do not come through correctly
- Check for duplicate invoices through the "possible duplicate" function in Vantaca and resolve discrepancies related to duplicates
- Assist with check cutting when needed, including printing & packaging checks per association instructions
- Obtain W-9's for new vendors and input new vendor information into Vantaca accurately. This includes placing a hold on a vendor until a W9 is received
- Signature cards request & update new sig cards when new board members are elected
- Assist with Digital Invoice Approval setup by obtaining board signatures and adjusting approvers when board changes arise
- Setup and update maintenance contracts for associations, including utilities.
- Audits
- Request proposals from auditors
- Prepare bid comparison sheet to go to Community Manager
- Assist when needed to obtain draft audit from auditor
- Process draft audit when received.
- Process approved draft audit when received and follow up with manager as needed.
- Process final audit for mailout when received (currently with Lead AP Representative)
- Assist with transitions of new accounts including but not limited to transitioning utility billing addresses and autopay information
- Work with Financial Managers to assist with posting expenditures in order to complete close
- Communicate openly between departments in order to resolve questions and inquiries.
- Handle emails regarding assigned association
Specialized skills required:
The Accounts Payable Specialist must be able to maintain and accurately review, enter, monitor and audit accounts payable processes and procedures. Excellent organizational skills and attention to detail are necessary in order to perform the essential functions of the job. Must also be able to enter and audit invoices and other documents with accuracy, and have basic computer knowledge. Have the ability to work independently or with a team in a fast-paced and high volume environment.
Education and/or experience:
High school diploma and two (2) years Accounts Payable experience
Benefits include:
Medical, dental, life insurance, 401K match, paid vacation, paid sick leave, paid holidays plus birthday off, business casual environment and incentive programs plus we have many fun company events.
OPTIMUM PROFESSIONAL PROPERTY MANAGEMENT, Inc.Vacancy posted 5 days ago
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