Project Biller/Contracts Administrator

Job Description

Job Description

Job Title: Contracts Administrator

Job Description

We are seeking a detail-oriented and organized Contracts Administrator to join our team. The ideal candidate will have strong experience in contract administration and project billing, with a keen eye for accuracy in documentation and financial reporting. This role requires collaboration with various departments to ensure seamless project execution and financial integrity.

Responsibilities

• Maintain accurate job records and documentation.
• Perform job cost accounting and project performance analysis, including tracking quantities, progress, and budget variances.
• Prepare and analyze daily, weekly, and monthly job cost and performance reports, requesting and/or preparing correction work orders when required.
• Set up and maintain jobs in Viewpoint, ensuring accuracy for P&L reporting and updating for change orders as needed.
• Manage full job billing cycle, including system entries, required documentation, and contract compliance.
• Monitor payments and lead collection efforts for outstanding billings.
• Administer subcontractor agreements, setups, and payments.
• Complete job setups in point-of-sale systems and review material sales for accuracy, initiating corrections when needed.
• Collaborate with construction teams and other departments to provide job support, performance insights, and reporting.
• Support monthly close processes, including preparation of financial reports, forecasts, budgets, and sales/cost analysis.
• Handle phone calls from customers, vendors, and the public.
• Review timesheets and perform general office duties.
• Be available for daytime, plus occasional evening and weekend phone calls.
• Ensure regular and predictable attendance at assigned times.
• Assist other departments as requested or assigned.

Essential Skills

• 3+ years of experience with contract administration/project billing.
• Experience with MS Excel.
• High school diploma or GED and four years of related experience.
• Strict adherence to safety requirements and procedures as outlined in company policies.
• Detail-oriented with accurate data entry, data research, and strong organizational skills.
• Proficient in Microsoft Office applications and effective in using the internet for research and evaluation.
• Excellent communication, analytical, and problem-solving abilities.
• Ability to manage multiple tasks with a focus on timeliness and responsiveness.
• Professional, courteous, and able to interact effectively with coworkers, vendors, and all levels of management.
• Team-oriented with the ability to work independently and maintain a strong work ethic.

Additional Skills & Qualifications

• Preferred experience in construction or similar industry.
• Willingness to work varying hours, including nights and weekends, if required.
• Maintains a high standard of ethics, integrity, and cleanliness in workspaces and equipment.

Work Environment

This position will start with 5 days onsite and then move to a hybrid work model. The role includes general office duties and requires regular and predictable attendance, with occasional evening and weekend work as necessary. The work environment promotes a high standard of ethics and cleanliness in all workspaces and equipment.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. 

This is a Contract to Hire position based out of Parsippany, NJ.

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Parsippany,NJ.

This position is anticipated to close on Jul 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.