Human Resources Assistant

Position Summary The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department. Roles & Responsibilities Create new personnel files. Retrieve rehire and terminated personnel files. Compile personnel files for subpoena requests. Verifications of Employment – The Work Number, State/Federal Agency Requests, EDD. Handle supply requests and distribute to department, including ensuring break room supplies are replenished. Prepare and gather quarterly meal acknowledgement forms. Answer/Direct phone calls from multi-line phone system. Greet/Direct visitors. Make conference room reservations for meetings/events. Handle incoming and outgoing mail and packages via UPS, FedEx, DHL, and ACC. Contact the correct person to assist employees or visitors in the HR Lobby. Collect applications for employment from walk‑in applicants and distribute to appropriate parties. Complete, prepare and enter data for reporting purposes – forms, spreadsheets (LOA, EDD, and Warnings). Process Disability and Paid Family Leave claims on a daily basis. Respond to Unemployment Claims via Equifax. Ensure compliance with FMLA/CFRA, ADA and other leave laws, and process all time‑off requests. Enter all warnings, suspensions, and variances in the UKG system. Enter changes of address, phone number, and emergency contacts in the UKG system. Translate documents from English to Spanish and vice versa for the HR Department. Assist with employee acknowledgement forms – preparing packets for stores and auditing completion. Assist with filing and organizing employee files. Perform special assignments as requested. Alphabetize loose paperwork. Prepare legal files. Company mail distribution. Education High School Diploma or its equivalent. Experience Minimum of one year experience in a professional office environment. Knowledge Microsoft Office (Word, Excel, PowerPoint). Skills and Abilities Excellent communication skills. Ability to multi‑task. Bi‑Lingual (Spanish and English). Regular attendance and punctuality. Pay Rate: $20.00 to $23.00 #J-18808-Ljbffr