Executive Assistant II

Executive Assistant II

Agency: Texas A&M University System Offices

Department: Texas A&M Innovation

Proposed Minimum Salary: Commensurate

Job Location: College Station, Texas

Job Type: Staff

Job Description:

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary: $4,180.17 - $5,833.33 per month commensurate with experience.

Job Description Summary:

The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:

• Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel.
• Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
• Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator's signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management.
• Formulate, Interpret, and implement policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator's representative in dealing with third parties.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
• Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.
• Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
• Analyzes requirements for projects or initiatives.

Education and Experience:

Bachelor's degree in applicable field or equivalent combination of education and experience. Four years of related experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, and presentation applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.