Accounting Assistant (Construction)

Accounting AssistantA well-established general contractor is looking for an experienced, detail-oriented Accounting Specialist to support day-to-day accounting operations in their Tempe, AZ office. This hands-on role will have responsibilities across Accounts Receivable, Accounts Payable, general ledger accounting, sales/use tax, job costing, and month-end close.We are looking for someone with a strong accounting foundation who understands how transactions flow through the general ledger—not simply someone who processes invoices. The ideal candidate has experience working in a General Contractor or Subcontractor construction project-based accounting environment, can independently research and resolve discrepancies, and is comfortable managing multiple deadlines in a fast-moving office.This position reports directly to the Accounting Manager and works closely with Project Managers, vendors, customers/general contractors, and the accounting team.Key ResponsibilitiesAccounts Receivable & CollectionsPrepare and submit accurate customer billings, including AIA progress billings, using platforms such as Textura, Oracle, Procore, or GC PayMaintain customer accounts and ensure invoices, payments, retainage, credits, and adjustments are accurately recordedPost and apply customer payments to the appropriate accounts and jobsReview AR aging regularly and proactively follow up on outstanding balancesResearch and resolve short payments, overpayments, unapplied cash, billing discrepancies, and other account issuesWork closely with Project Managers to resolve billing issues and support timely collectionsCommunicate professionally with general contractors and customer accounting teams regarding invoices, payment status, and outstanding documentationReconcile customer accounts and maintain accurate supporting documentationGeneral Ledger & Month-End AccountingPrepare and post routine journal entries and accounting adjustmentsPerform general ledger account reconciliations and research discrepanciesReview transactions for accurate GL account, job, cost code, and department classificationAssist with month-end close, including reconciliations, accruals, prepaid expenses, and supporting schedulesAssist with bank and credit card reconciliations, as assignedResearch accounting discrepancies and make or recommend appropriate correctionsPrepare accounting schedules and reports for review by the Accounting ManagerMaintain organized documentation and support internal and external accounting requestsSales & Use TaxAssist with the preparation, reconciliation, and filing of sales and use tax returnsReview transactions for appropriate sales/use tax treatmentReconcile sales and use tax liability accounts to supporting recordsMaintain exemption certificates and other tax-related documentationResearch and resolve sales/use tax discrepancies and assist with tax-related reporting as neededAccounts PayableProcess and code vendor and subcontractor invoices to the appropriate GL accounts, jobs, and cost codesReview invoices for proper approvals, supporting documentation, and tax treatmentTrack purchase orders and subcontractsReconcile vendor statements and research and resolve discrepanciesProcess payments in accordance with established payment schedules and internal controlsMaintain accurate vendor records and electronic documentationJob Costing & Construction ComplianceAssist with job setup, including coding structures and budget alignmentReview and track costs by job and cost code to support accurate job-cost reportingAssist in researching job-cost discrepancies and correcting coding errorsTrack lien waivers, preliminary notices, amendments, and releasesCoordinate and maintain Certificates of Insurance and subcontractor compliance documentationMaintain complete and organized job files and supporting documentationWork with Project Managers to ensure accounting records accurately reflect project activityPreferred Qualifications4+ years of accounting experience, including hands-on Accounts Receivable, general ledger reconciliations, journal entries, and month-end close responsibilities. Sales/use tax experience strongly preferred.Demonstrated experience with AR aging, collections, account reconciliations, and month-end accountingExperience preparing or supporting sales and use tax filings and reconciliationsExperience with journal entries and general ledger account reconciliationsConstruction, subcontractor, general contractor, or other job-cost/project-based accounting experience strongly preferredExperience with AIA billing, retainage, lien waivers, preliminary notices, and construction compliance preferredAssociate's or Bachelor's degree in Accounting, Finance, or a related field, or equivalent relevant accounting experienceFoundation accounting software experience is a plus but not requiredStrong Microsoft Excel skills and proficiency with Word and OutlookStrong attention to detail with the ability to identify, research, and resolve accounting discrepanciesAbility to prioritize multiple deadlines and work effectively in a fast-paced, project-driven environmentProfessional communication skills and confidence working with customers, vendors, Project Managers, and accounting teamsWhat We Offer$65,000 - $72,000, pay based on experience - paid weeklyComprehensive benefits including: Health, dental, and vision insurance; 401(k); Paid vacationSupportive training and collaborative team environmentGrowth opportunity within a well-established construction subcontractor KSI