Legal Administrative Assistant

Job Description Job Description

Summary

A well-regarded national law firm seeks a Legal Administrative Assistant (LAA) Floater to serve as an essential member of law firm operations. The LAA Floater will provide a broad range of legal administrative support to attorneys as well as overflow and back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide world-class service to internal and external clients.

This hybrid role requires in-office presence in the New York office at least three days a week with a fourth onsite day every other week. Onsite expectations are Tuesday, Wednesday, Thursday, and one Friday every other week. This is a Monday through Friday, 9:30 a.M. to 6:00 p.M. ET shift with the opportunity for night and weekend overtime.

Responsibilities

• Maintain organized paper and electronic files;
  design and implement organizational systems where appropriate
• Coordinate and modify complex travel arrangements, including international travel, as directed
• Prepare expense reports
• Photocopy and scan materials as needed
• Prepare all materials related to the firm's billing process in an efficient, timely manner
• Maintain calendars, schedule meetings, book conference rooms, and make reservations as needed
• Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
• Maintain contact management system and manage contact communication processes as needed
• Complete daily diaries for timekeepers accurately and on time
• Type, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
• Proofread work products to ensure they are complete and accurate
• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
• Participate in firm-provided training programs and apply learned skills to work products
• Maintain a neat, clean work area
• Other duties as assigned

Qualifications

• Two years of experience in an administrative support capacity in a legal or professional services environment
• Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
• Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
• Experience with intellectual property and/or litigation is preferred but not required
• Excellent written and oral communication skills
• Strong attention to detail and outstanding organizational skills
• Strong client service orientation
• Demonstrated ability to listen to others, follow instructions, and accept feedback
• Ability to work effectively with others
• Ability to work independently with a strong sense of accountability
• Flexibility to work outside standard business hours as needed
• Ability to commute to and from the firm office location on a regular basis
• Ability to lift and transport up to 10 lbs

Compensation: $63,400.00-$79,300.00, plus overtime and bonus