Senior Accounts Receivable Specialist

Job Description

Job Description

Direct hire permanent for a Senior Accounts Receivable Specialist located in Bridgewater (hybrid) is responsible for managing and monitoring customer accounts, ensuring the accurate and timely application and reconciliation of cash receipts, and maintaining accounts receivable records.

Will work closely with Accounting, Sales, Customer Service, Shipping, IT, Finance, and other cross-functional teams to research and resolve account discrepancies, support effective cash flow management, and ensure customer account information remains accurate and up to date.

Key Responsibilities

• Cash Application: Accurately and efficiently apply customer payments to the appropriate accounts and invoices, ensuring all transactions are properly recorded and documented.
• Payment Reconciliation & Account Resolution: Research and reconcile customer payments, unapplied cash, short payments, overpayments, and other account discrepancies. Identify root causes and coordinate appropriate resolutions.
• Reconcile bank activity and accounts receivable transactions between banking platforms and the company’s ERP system to ensure accuracy and completeness.
• Deductions & Dispute Resolution: Investigate customer deductions, disputes, pricing discrepancies, rebates, and other payment-related issues. Partner with internal teams and customers to support timely resolution.
• Monitor and maintain customer account information related to distributor mergers, acquisitions, ownership changes, branch changes, and other organizational developments that may impact account structures and transactions.
• Prepare and maintain accounts receivable and cash application reports. Analyze account activity, identify trends and discrepancies, and communicate issues requiring follow-up or corrective action.

Qualifications & Skills

• Experience in accounts receivable, cash application, accounting, or a related field.
• Strong understanding of accounts receivable processes, reconciliations, and payment applications.
• Ability to research discrepancies and independently identify appropriate resolutions.
• Strong communication and cross-functional collaboration skills.
• Experience working with ERP systems, banking platforms, and Microsoft Excel.