Account Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable (AR) Specialist is responsible for processing a variety of internal invoices, ensuring timely payments, maintaining accurate financial records, and resolving payment-related inquiries. This role partners with multiple departments to secure required approvals, supports audit activities, reconciles vendor statements, and helps maintain financial accuracy and compliance. The AR Specialist must effectively manage a high-volume workload while demonstrating strong organizational skills, attention to detail, and a commitment to meeting deadlines.

Role Description

• Process a variety of internal invoices and financial transactions, including:
• Purchase invoices
• Partner invoices
• Miscellaneous invoices
• Check requests
• Customer rebates
• Customer refunds
• Customer-related sales orders
• Respond to inquiries regarding vendor issues and payment status updates.
• Ensure vendors receive payments within agreed-upon terms after all required internal confirmations have been completed.
• Collaborate with various departments to obtain appropriate approvals prior to invoice payment processing.
• Assist with audits, including:
• Auditing customer Statements of Work (SOWs) to ensure accurate customer billing.
• Auditing invoices subject to use tax and allocating them to the appropriate division.
• Reconcile vendor statements to maintain accurate financial records.
• Maintain miscellaneous general ledger (GL) cost spreadsheets as needed.
• Manage multiple priorities and a high-volume workload while meeting established deadlines.

Behaviors and Competencies

• Attention to Detail: Can identify errors or inconsistencies in work and make necessary corrections.
• Analytical Thinking: Can apply critical thinking to analyze data, identify patterns, and make basic inferences.
• Financial Awareness: Can analyze and interpret financial reports.
• Data Analysis: Can identify patterns and trends in data, propose hypotheses, and use statistical techniques to test them.
• Documentation: Can independently create and update documentation, ensuring accuracy and consistency, and can identify gaps or areas needing clarification.
• Time Management: Can generally use time effectively and is working towards improving task prioritization and deadline management.
• Problem-Solving: Can identify problems, propose solutions, and take action to resolve them without explicit instructions.
• Communication: Can effectively communicate complex ideas and information, and can adapt communication style to the audience.
• Ethics: Can identify ethical dilemmas, propose solutions, and take action to uphold ethical standards without explicit instructions.
• Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities.

Skill Level Requirements

• Attention to Detail: Ability to identify errors or inconsistencies and make necessary corrections.
• Analytical Thinking: Ability to analyze information, identify patterns, and draw logical conclusions.
• Financial Awareness: Ability to analyze and interpret financial reports and data.
• Data Analysis: Ability to identify trends, develop hypotheses, and apply statistical techniques when appropriate.
• Documentation: Ability to create, maintain, and update documentation with accuracy and consistency while identifying areas requiring clarification.
• Time Management: Ability to effectively manage time, prioritize tasks, and meet deadlines.
• Problem-Solving: Ability to identify issues, propose solutions, and independently take action to resolve challenges.
• Communication: Ability to communicate information clearly and effectively while adapting messaging to different audiences.
• Ethics and Integrity: Ability to identify ethical concerns and uphold established ethical standards.
• Organization: Ability to prioritize responsibilities, manage workflow, and effectively track tasks and commitments.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook - Intermediate.

Other Requirements

• Completed Associate's Degree or relevant work experience required
• 1-3 years of experience in a similar role

The estimated annual pay range for this position is $45,000 - $55,000 which includes a base salary. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.

Equal Employment Opportunity M/F/Disability/Protected Veteran Status