Executive/Personal Assistant

Job Description

Job Description

Personal & Executive Assistant to the CEO
Location: On-Site (CEO’s Private Residence)
Schedule: Full-Time, Monday–Friday, 9:00 AM–6:00 PM
Salary Range: $60,000 – $85,000 per year

About NexGen Technologies:
NexGen Technologies is the parent company of NexGen Virtual Office, LLC ( The parent company employs an executive team that oversees finance, marketing, sales, human resources, and information technology.

NexGen Technologies (NGT) has launched a new generation of customer contact management solutions, services, and technologies. NGT delivers customer-centric services and technologies across all interactions in existing and emerging markets, with a focus on the rapidly growing digital real estate market. By integrating state-of-the-art technology, NexGen Virtual is becoming a secure virtual business management platform that gives leadership the tools to monitor and manage a hybrid environment.

Position Overview:
We are seeking a trustworthy, highly organized, and proactive Personal Assistant to support our CEO in both professional and personal matters. This is a hands-on, high-trust role for someone who anticipates needs before they arise, handles sensitive matters with complete discretion, and keeps the CEO’s work and personal life running smoothly. The role also includes supporting the Sales Department as needed.

Key Responsibilities:

Personal Support

• Serve as the CEO’s right hand, managing both professional and personal calendars, appointments, and commitments.
• Coordinate personal travel, reservations, and itineraries, including family and leisure travel.
• Run errands and handle personal tasks such as shopping, gift purchasing, dry cleaning, and deliveries.
• Coordinate with household vendors, service providers, and personal contacts.
• Help track personal bills, subscriptions, and expenses.
• Plan and organize personal events, celebrations, and special occasions.
• Remember and manage important dates, renewals, and deadlines.
• Provide routine care and companionship for a small Chihuahua during working hours.
• Handle confidential personal matters with the highest level of discretion.

Executive Support

• Act as the primary point of contact between the CEO and internal and external contacts.
• Monitor, screen, respond to, and route incoming calls, emails, and correspondence.
• Prepare and edit correspondence, presentations, and documents.
• Arrange and coordinate meetings, events, and conferences.
• Record and distribute meeting notes and track follow-up items.
• Manage executive office budgeting and expense reporting.
• Conduct research and prepare reports as requested.
• Support the Sales Department with scheduling, client materials, and project coordination as needed.

Qualifications:

• At least 3 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting a senior executive.
• Experience with Zoho CRM required.
• Proficient in Microsoft Office Suite, especially Excel and PowerPoint.
• Proven trustworthiness and the ability to maintain strict confidentiality.
• A proactive, anticipatory mindset and strong attention to detail.
• Excellent written and verbal communication skills.
• A valid driver’s license and reliable transportation for errands.
• Ability to work independently with minimal supervision.
• Bachelor’s degree in business administration or a related field preferred.

Work Environment & Schedule:
This is a full-time, fully on-site position based at the CEO’s private residence, with a regular schedule of Monday–Friday, 9:00 AM–6:00 PM. You’ll work directly with the CEO and coordinate a mix of executive, administrative, and personal responsibilities.

Candidates should be comfortable with:

• Working in a professional private-home environment.
• Managing business and personal commitments throughout the workday.
• Occasional schedule adjustments based on business or executive priorities.
• Caring for a small Chihuahua during working hours.
• Maintaining professional boundaries, confidentiality, and discretion.

Occasional after-hours text messages may be needed to coordinate schedules, handle time-sensitive matters, or follow up on executive priorities. These are expected to be occasional and reasonable.

This position is fully on-site and does not offer remote or hybrid work.

Compensation & Benefits:

• Annual Salary: $60,000 – $85,000, based on qualifications, relevant experience, Zoho CRM proficiency, and the ability to manage the combined executive and personal support responsibilities.
• Health Insurance: NexGen Technologies is actively working toward a company-sponsored health insurance program, with a target launch within the next 90 days. Details will be shared as the program is finalized.

Equal Employment Opportunity:
NexGen Technologies is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.