Accounts Payable Specialist

Accounts Payable Specialist

Recycle Track Systems (RTS) was developed with a desire to do better. We are committed to evolving and challenging the waste industry to be better stewards of the environment. We utilize technology, data analytics, sustainability expertise, and operational excellence to help people and businesses incorporate sustainability into their daily routines. Our passion for sustainability and innovation allows for us to guide businesses to a future of reaching a goal of zero waste.

Our technology platform utilizes sensors, GPS tracking, and highly engaged partner haulers to provide waste management and recycling services and track materials from their source to recycling and composting facilities. Our sustainability experts analyze the data generated by the platform to help our customers make tangible improvements to their waste management and recycling efforts. Ultimately, we are innovating to treat waste as a component material for other products in the circular economy so that as little as possible is deposited into landfills or incinerators.

As an Accounts Payable (AP) Specialist at RTS, you will play a key role in a high-volume, fast-paced AP environment, ensuring accurate and timely processing of invoices, reconciling accounts, and maintaining vendor relationships. Your primary focus will be on managing the lifecycle of a large volume of invoices, processing payments, reviewing internal and external accounts, resolving discrepancies, and ensuring compliance with company policies and accounting best practices.

The position is based in the Richmond, BC Headquarters and is considered hybrid and requires a blend of work from home and in office. This position can also be remote if you are outside the lower mainland.

You are organized, detail-oriented, and proactive. You thrive when the pace is quick and the workload is high, staying accurate even when volume peaks. With strong problem-solving and communication skills, you work efficiently to manage tasks, resolve issues, and maintain positive relationships. You take ownership of your work and ensure accuracy and compliance in all processes.

The primary responsibility of an AP Specialist at RTS is to ensure the timely processing and payment of a high volume of vendor invoices to maintain good account health with our vendors and guaranteed service for our customers. The duties include but are not limited to:

• Review, process and post the monthly vendor invoices in the ERP system;
• Batch vendor invoices for payment in the ERP system and make payment to vendors once approval is obtained from management;
• Generate and analyze posted and pending cost reports to identify missing cost, identify incorrect coding of vendor invoices or identify unpaid vendor invoices;
• Act on the findings from the report analysis, which include taking the necessary steps to obtain and post missing invoices, correct any errors with coding, and make payment on outstanding unpaid invoices;
• Investigate discrepancies in vendor accounts by analyzing account histories, entering invoices and/or credits, and paying or applying funds appropriately to bring balances owed to zero;
• Investigate circumstances of non-payment and resolve conflict with vendors;
• Ensure vendor accounts are current to prevent credit holds and therefore service interruption to the customer;
• Record payment activity to ensure timely reconciliation of internal accounts;
• Identify, obtain and process any late or missing invoices to ensure vendor cost is recorded within the period the service pertains to which prevents accruing cost;
• Work closely with other internal teams to resolve issues and ensure RTS can provide the ultimate service to the customer;
• Suggest new strategies to management to continually improve processes within the AP team;
• Participate in ad-hoc accounting and finance projects.

Must Have Skills/Experience:

• Ability to thrive in a high-volume, fast-paced environment while maintaining a professional and positive attitude and setting an example for others
• Excellent interpersonal and communication skills with a customer service mindset
• Adaptability and a proactive approach to change
• Strong organizational and problem-solving skills
• High attention to detail, accuracy in execution, and the ability to work efficiently under pressure with minimal supervision
• Proven ability to prioritize tasks and meet deadlines
• Proficiency with the Microsoft Suite and other computer systems

Nice to Have Skills/Experience:

• Experience working in Accounts Payable roles
• Proficiency in Accounting/ERP Systems
• Post-secondary degree or diploma in a related field is an asset

We offer it all. For team members that live in the Metro Vancouver area, we offer a hybrid model so you can mix up your week between your home office and mingling with colleagues at our head office. Not only do we have a cool, LEED Gold office that is dog friendly, we offer some pretty sweet perks too. By the end of year one, you will be eligible for a Health Spending Account and access to our Wellness Fund. We also offer extended health and dental benefits after 90 days.

We believe the recruiting process is a two-way street, this isn't just about us getting to know you. We encourage you to ask questions about the company, work culture and the role. As you interview with RTS, we hope the growth and challenge excites you.

1. You will chat with our talent acquisition team.
2. Meet with the hiring manager and potential team.
3. Meet with one of our leaders and learn more about your career at RTS.

RTS is an equal opportunity employer who embraces and values diversity in age, gender identity, race, ethnicity, sexual orientation, and physical/mental ability. RTS' team members are encouraged to be their whole authentic selves. People of diverse backgrounds and cultures are encouraged to apply.