Accounting Assistant - Property Management

Job Description

Job Description

This role will coordinate Accounting and the Property Managers to ensure the books at Terrafirma are accurate and stable as the portfolio scales.

Terrafirma manages commercial condo associations across the Scottsdale area — 35 properties and counting. Owners send friends and colleagues our way because we're the firm that actually calls back, not the one that goes quiet after the contract is signed.

We're hiring an Accounting Assistant to work directly with our Senior Accountant on the numbers that keep that reputation intact: accounts payable, accounts receivable, and the monthly reports clients rely on. You'll also be a first point of contact when a vendor or tenant has a billing question, so how you communicate matters as much as how you reconcile.

This is a full-time, in-office position based in Scottsdale, working standard business hours as part of a small, hands-on team.

WHAT THE WORK ACTUALLY LOOKS LIKE

Day-to-day, you're moving between AP and AR, pulling together financial reports, and fielding billing questions from vendors and tenants, sometimes all in the same afternoon. Because the team is small, you'll also pick up general office work as it comes up.

WHO BELONGS HERE

• Care Like an Owner: You treat every invoice and every account as if it were your own money, not just a line item to process.

• Figure It Out: You don't wait to be told what to do. If something looks wrong, you look into it before it becomes a bigger problem.

• Bring the Energy: You're genuinely helpful with vendors and tenants, not just going through the motions.

• Solid Ground: You follow through on what you say. No guessing, no passing responsibility to someone else.

PAY AND PATH

$45,000 to $55,000 per year, based on experience, with real room to take on more of the accounting function as Terrafirma grows.

WHY WORK AT TERRAFIRMA

• Health insurance with optional dental, vision, and pet insurance

• Performance-based bonuses

• A small, close-knit team where your work is actually visible

• Real growth potential as Terrafirma expands its accounting and admin function

Compensation:

$45,000 - $55,000 yearly

Responsibilities:

• Coordinate with Property Managers to ensure accurate and timely financial reporting.
• Manage accounts payable and receivable, maintaining precise records for each transaction.
• Prepare and distribute monthly financial reports to clients, ensuring clarity and accuracy.
• Serve as the primary contact for vendor and tenant billing inquiries, providing prompt and helpful responses.
• Assist the Senior Accountant in reconciling accounts and identifying discrepancies.
• Support the team with general office tasks, contributing to a smooth and efficient workflow.
• Monitor financial data and address potential issues proactively, maintaining the integrity of our records.

Qualifications:

• Experience in accounts payable and accounts receivable processes, ensuring accuracy and timeliness.
• Ability to assist in preparing comprehensive monthly financial reports for property owners and association boards.
• Proven track record of effectively communicating with vendors and tenants regarding billing and invoicing inquiries.
• Strong organizational skills to maintain accurate and orderly files and records.
• Ability to support general office operations with a proactive and flexible approach.
• Experience in property management or a related industry is a plus, but not required.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel, to manage financial data efficiently.

About Company

Terrafirma manages commercial condo associations across the Scottsdale area, currently serving 35 properties, built on a boutique model where owners get personal attention instead of being treated as an address on a spreadsheet. The firm has grown entirely through referral, without ever running a marketing campaign, because clients trust the team enough to send their own network. The accounting seat is part of what makes that trust possible: accurate billing and clear communication are what keep the reviews reading like thank-you notes. If you want steady, detail-driven work at a firm that's still small enough for your work to be visible, this is where you'd start.